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Struggling to drive sales? We help marketing teams of mid-market IT companies to generate and measure qualified pipeline
The Role
Manage daily Caracas office operations, vendors, facilities, invoices, and recurring payments. Support administrative, legal, and financial processes, coordinate leadership travel, track expenses and projects in ClickUp, and create procedures to improve office workflows and documentation.
Summary Generated by Built In
We are looking for a full-time Administrative Operations Analyst to oversee the daily operation of our Caracas office and coordinate key administrative, financial, legal, and operational processes.
Key Details
At Condor, we specialize in providing marketing services to tech companies, empowering them to navigate the digital space with innovative, data-driven strategies. We are committed to innovation, collaboration, and continuous growth, values that define both our work and team culture.
If you’re ready to elevate your career and thrive in an environment that values performance and collaboration, Condor is the place for you. Learn more about us at: https://condoragency.com/
Key Details
- Contract Type: Full-time
- Work Schedule: 40 hours per week
- Location: Caracas, Venezuela
- Modality: Hybrid
- On-site Requirement: Availability to open, close, and oversee the office at least twice per week
- Administration & Finance Support: Manage invoices, payments, reimbursements, expense tracking, recurring commitments, and supporting documentation.
- Administrative & Legal Coordination: Follow up on contracts, permits, corporate documents, tax-related requirements, and coordination with accountants, lawyers, and external providers.
- Office Operations: Oversee the day-to-day operation of the Caracas office, including vendors, supplies, maintenance, services, purchases, and access.
- Executive & Travel Support: Assist the CEO and President with administrative requests, scheduling, logistics, travel, per diems, and occasional personal administrative matters.
- Task & Process Management: Track recurring responsibilities and projects in ClickUp and maintain simple checklists, trackers, and workflows to ensure proper follow-up.
- 2+ years of experience in administration, operations, finance support, or similar roles.
- Availability to work on-site in Caracas at least twice per week.
- Experience handling invoices, payments, expenses, reimbursements, or basic financial information.
- Strong organization, attention to detail, problem-solving, and ability to manage multiple priorities.
- Ability to work independently, take ownership, and handle confidential information professionally.
- Proficiency with Google Workspace and project/task management tools.
- Experience coordinating with accountants, lawyers, vendors, or government entities.
- Experience with office operations and corporate travel.
- Familiarity with ClickUp or similar tools.
- Intermediate or advanced English proficiency (B2–C1).
- Experience in a fast-paced startup, agency, or remote-first environment.
- Annual bonus
- Flexible work hours, holidays, and paid time off
- Access to learning and development platforms
- Health insurance
At Condor, we specialize in providing marketing services to tech companies, empowering them to navigate the digital space with innovative, data-driven strategies. We are committed to innovation, collaboration, and continuous growth, values that define both our work and team culture.
If you’re ready to elevate your career and thrive in an environment that values performance and collaboration, Condor is the place for you. Learn more about us at: https://condoragency.com/
Skills Required
- 2+ years of experience in office administration, operations, executive support, virtual assistance, or a related role
- Availability to work on-site in Caracas at least twice per week and oversee office opening/closing
- High attention to detail and ability to identify missing information, risks, or upcoming deadlines
- Experience managing multiple recurring responsibilities and requests simultaneously
- Ability to review and track invoices, payments, reimbursements, expenses, and basic financial information
- Strong written and verbal communication skills
- Ability to work independently and take ownership of responsibilities from start to completion
- Professionalism and discretion when handling confidential company or leadership information
- Proficiency with Google Workspace and project management platforms
- Experience working with accountants, lawyers, government procedures, vendors, or external administrative providers
- Experience coordinating corporate travel, per diems, and expense reimbursements
- Familiarity with ClickUp or similar project management tools
- Experience creating operational procedures, checklists, trackers, or recurring workflows
- Comfort working with numerical information and maintaining expense records
- Intermediate or advanced English proficiency (B2-C1)
- Experience working in a fast-paced agency, startup, or remote-first environment
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The Company
What We Do
Struggling to drive sales? We help mid-market IT consulting companies to measure and generate qualified pipeline.
