Office Mgmt Manager

Job Family:

Business Operations

Travel Required:

Up to 10%

Clearance Required:

Ability to Obtain Public Trust

What You Will Do:

The Administrative and Office Management Manager oversees administrative operations, personnel, and workflows supporting the Office of Electricity. This leadership role ensures the effective functioning of office operations, provides strategic oversight of administrative staff, and drives the development and implementation of office-wide processes, standards, and logistical coordination. The Manager serves as a senior point of contact for stakeholders, advises OE leadership on administrative operations, and ensures high‑quality service delivery across the organization.

• Provides senior-level oversight of office operations, ensuring consistent, efficient, and compliant administrative support across all functions, including correspondence management, records systems, calendar coordination, and document tracking.
• Leads, supervises, and mentors administrative and office management staff, setting priorities, assigning tasks, monitoring performance, and ensuring professional development.
• Develops, implements, and maintains office-wide administrative procedures, workflows, standards, and internal controls to support OE leadership and program objectives.
• Directs logistical planning and execution for high‑visibility meetings, conferences, and events. Oversees scheduling, room reservations, audiovisual and web‑conferencing readiness, material preparation, minutes review, and visitor access coordination (including foreign national clearance requirements).
• Provides managerial oversight for office logistics, including federal travel compliance, authorization and voucher processing, office relocations, supply management, and equipment maintenance.
• Serves as the senior liaison for facility‑related issues, ensuring escalations, service requests, and common‑area standards are addressed proactively and resolved promptly.
• Oversees front‑office operations, ensuring a professional and customer‑focused experience for visitors, staff, and external partners.
• Manages onboarding and offboarding processes, ensuring administrative staff provide appropriate systems support, training, and documentation. Maintains office handbooks, administrative policies, and organizational contact resources.
• Advises OE leadership on administrative trends, workflow challenges, resource needs, and process improvements, recommending solutions to strengthen office operations.
   

What You Will Need:

• Requires a University Degree and minimum 5 years of prior relevant experience; some roles may require graduate-level education Master’s or Doctorate degree (Relevant experience may be substituted for formal education or advanced degree)
• A minimum of five (5+) years of experience providing administrative, operational, or office management support to federal, state, or local programs, including experience leading or supervising staff
• Strong knowledge of DOE or other federal administrative policies, procedures, and operational requirements
• Demonstrated leadership abilities, including personnel oversight, task prioritization, and performance management
• Strong project management, organizational, and stakeholder coordination skills
• Proficiency in Microsoft Word, PowerPoint, Excel, and standard office technologies
• Strong written and verbal communication skills, including the ability to brief senior leadership
• Experience managing office operations, records systems, scheduling, and process development
• Ability to provide technical guidance on office software, systems, and tools
• Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse
• Due to contract requirements, US Citizenship required
• This in‑person position requires up to 5 days on‑site at the Client's office
• This in‑person position is open to candidates who will reside within 50 miles of DC
   

What Would Be Nice to Have:

• Bachelor’s or Master’s degree in communications, business administration, management, or a related field
• Experience supervising administrative teams or leading office‑wide operational initiatives
• Experience supporting DOE programs, facility coordination, or federal administrative workflows
• Experience with federal travel systems and high‑level meeting preparation
• PMP or other relevant management or administrative certification

The annual salary range for this position is $74,000.00-$124,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Position may be eligible for a discretionary variable incentive bonus

• Parental Leave

• 401(k) Retirement Plan

• Basic Life & Supplemental Life

• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development & Learning Opportunities

• Skills Development & Certifications

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Emergency Back-Up Childcare Program

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [email protected]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [email protected].  Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse.  Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact [email protected]. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.