The Role
Manage day-to-day office operations including front desk duties, inventory and vendor coordination, and administrative support across HR, Accounting, Legal, Operations, ISO and safety audits. Maintain supplies, welcome guests, and ensure smooth office functioning during set hours (08:30-17:30).
Summary Generated by Built In
At D-Fend Solutions, our people are our greatest strength — and technology is our passion. Our team of innovators and subject matter experts, including veterans of elite military intelligence technology units, is transforming the way organizations protect themselves from drone threats.
As the global leader in cyber-takeover counter-drone technology, we design and deliver advanced, software-defined solutions that empower our customers to detect, take control, and safely land unauthorized drones — with precision and reliability.
Every day, we push the boundaries of innovation to meet real-world security challenges across industries and environments. We’re proud of our cutting-edge technology, our global reach, and the impact we make in securing the skies.
We’re seeking passionate professionals who thrive in a fast-paced, creative, and collaborative environment — those who want to be part of the next generation of airspace security innovation.
Join D-Fend Solutions and help make the world a safer place.
Become a D-Fender! Work with the world’s leading cyber-takeover counter-drone technology provider and shape the future of safe airspace.
We are looking for an amazing Office Manager to oversee all day-to-day office missions.
Responsibilities:
- Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
- Manage office supplies inventory and place orders as necessary.
- Maintain company’s front desk (sitting at the front desk)
- Welcoming company guests and providing administrative support to all company employees.
- Administrative support for facility management, including coordination and oversight of vendors such as office relocation providers and cleaning contractors.
- Administrative support to all departments in various areas in HR, Accounting, Legal, Operations, ISO, safety audits and more…
- Office hours: 08:30 - 17:30
Requirements:
- At least 7 years of practical experience in office administration.
- Former experience as a Personal assistant to CEO – advantage
- English - Excellent proficiency verbal and written.
- Proficiency with Microsoft Office, Word, and Excel.
- Excellent time management skills and ability to multitask and prioritize work.
- Availability for full time job 08:30 - 17:30
- Discreet and trustworthiness
- Attention to details and problem-solving skills.
- A people person and service oriented.
Skills Required
- At least 7 years of practical experience in office administration.
- Former experience as a Personal Assistant to CEO.
- Excellent verbal and written English proficiency.
- Proficiency with Microsoft Office, Word, and Excel.
- Excellent time management skills and ability to multitask and prioritize work.
- Availability for full time job 08:30 - 17:30.
- Discreet and trustworthiness.
- Attention to details and problem-solving skills.
- A people person and service oriented.
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The Company
What We Do
D-Fend Solutions is a leading provider of RF cyber-takeover technology for counter-drone (C-UAS) operations. Their flagship product, EnforceAir, allows organizations to detect, identify, and safely neutralize rogue drones in sensitive environments like military zones, airports, and critical infrastructure. By using non-kinetic, cyber-based mitigation, they ensure operational continuity and safety, helping organizations maintain control of their airspace against evolving drone threats.
