The Role
Part-time Office Manager responsible for day-to-day office operations, supplies, vendor coordination, reception, meeting bookings, event planning, onboarding support, light bookkeeping, and assisting founders and HR with administrative tasks. Must work on-site in Los Angeles.
Summary Generated by Built In
OFFICE MANAGER
Madhappy is a Los Angeles-based clothing brand made for a community of optimists, born in 2017. Madhappy uses apparel, events, and experimental retail spaces – including its permanent flagship in West Hollywood – to explore a personal expression as a means to an improved state of mind. Its own seasonal stores – with past and present locations including New York City (Soho), Aspen, Miami, East Hampton, and Tokyo – are each designed to reflect their site, while still sharing the brand’s DNA. The brand currently produces a selection of ever-evolving, evergreen classic styles, seasonally available collections and collaborations. Madhappy supports research and awareness in mental health through The Madhappy Foundation (a 501c(3) non-profit) and writes Local Optimist, a print magazine. Each to celebrate us as works-in-progress, and the personal and collective expression that is a part of that.
About the job
We are looking to hire a part-time Office Manager for Madhappy.
In this position, you will be responsible for ensuring all office needs are met in a timely manner and helping handle matters for executives. Since we are a fast-growing startup, this job will have many responsibilities and will have a broad range of work. This role will report to the Human Resources Manager.
You must be based in Los Angeles and willing to work in person every day to be considered for this position.
Responsibilities
● Act as office assistant for Madhappy HQ
● Ordering, organizing, and replenishing supplies for the office
● With the assistance of the HR Manager, this role will be leading all company-wide events and team-specific events (team lunches/dinners, holiday parties, executive offsites, and more)
● Maintaining office cleanliness and organization
● Handling of copy services, word processing, mail and distribution services, office reception, office equipment, utility service, communication systems, meeting bookings
● Working with any vendors or third parties regarding the office maintenance
● Helping the HR Manager to onboard employees:
● Getting new employees set up with computers and comfortable workspaces
● Finding office space to seat new employees
● Giving office tours to new employees
● Assist the company founders with daily and weekly tasks.
About you
Qualifications
● 1-2+ years of office administration experience
● In-depth understanding of MS Office and Google suite
● Experience handling bookkeeping tasks
● Able to lift items 25 lbs or less
Characteristics
● Proven and strong organizational skills
● The ability to organize a daily workload by priorities
● The ability to meet deadlines in a fast-paced, quickly changing environment
● A proactive approach to problem-solving with strong decision-making skills and autonomy
● Professional level of verbal and written communication skills
About Madhappy
Madhappy is a clothing brand for a community of optimists. Born in Los Angeles, 2017, the brand has built itself around an optimistic ideology, expressed through apparel, events, and experimental retail spaces around the world. Madhappy writes Local Optimist magazine, supports research and awareness in mental health through Madhappy Foundation.
About Local Optimist
Local Optimist is a space for radical discovery and connection. By focusing on open conversations and mindful exploration, we orient people with reliable, optimistic resources — available at any moment.
About The Madhappy Foundation
The Madhappy Foundation™ is non-profit organization, 501(c)(3) with a mission to improve mental health globally. Through The Madhappy Foundation™, 1% of proceeds from every sale benefit our efforts to raise awareness, fund research, and positively impact the mental health movement.
Learn more here.
Skills Required
- 1-2+ years of office administration experience
- In-depth understanding of MS Office and Google Suite
- Experience handling bookkeeping tasks
- Able to lift items 25 lbs or less
- Based in Los Angeles and willing to work in person every day
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The Company
What We Do
In 2017, Madhappy launched as an optimistic lifestyle brand creating conversation around mental health through impactful products and experiences. In a space that has been dominated by sentiments of negativity, we set out to spread positivity in our community. Madhappy has grown to become a powerful product, content and storytelling platform, reshaping the narrative around what a brand can be and the impact it can have.
