The Role
Manage office operations including procurement, invoicing, ERP data entry, IT vendor coordination, mail, events, and visitor systems. Support HR with records, attendance, onboarding, training coordination, recruiting support, and cross-functional administrative tasks while ensuring safety and 5-S compliance.
Summary Generated by Built In
From Engine Bay to Payload, we protect vital structures and systems.
Hera Technologies is a premier contract manufacturer specializing in high-precision metallic and non-metallic solutions for the Aerospace, Defense, and Space sectors. Our commitment to quality, innovation, and customer satisfaction has positioned us as an industry leader in the design, manufacturing and maintenance of thermal support systems. Our team is driven by excellence, integrity, and a passion for advancing aerospace technology.
Take the next step in your career with a company committed to excellence, where your contributions are recognized, and your potential is realized.
Hera Technologies (Florida), LLC (the “Company”) is seeking a highly motivated Office Manager/Human Resources Assistant to join its team working in a hands-on, collaborative environment. The individual will perform the responsibilities listed below and other duties as required by the Company. The successful candidate will be a self-starter who takes responsibility for their work and possesses excellent attention to detail. This position may have direct reports.
Key Responsibilities
- Manage internal requisitions for materials and supplies – approval, purchase, follow-up, input into company ERP system, review and approve invoices for payment.
- Manage invoice approvals by notifying approver of process and resolve issues as needed.
- Enter new contracts into ERP system as needed
- Manage IT – work with outsourced vendor on maintenance and general troubleshooting, new user setup, phone system maintenance, keep inventory of electronics (phones, computers, accessories, etc.) and be point of contact for distribution of electronics, visitor management system maintenance.
- Retrieve and sort incoming mail and distribute accordingly.
- Write and distribute emails, memos, letters, faxes and forms.
- Event planning, filing, organizing and other projects as required by Company Management.
- Ensure smooth communication with employees and timely resolution to their queries.
- Backup Administrative Assistant as needed.
- Perform cross-functional operations.
- Support 5-S and adhere to health, safety, and environmental company guidelines.
- Assist in maintaining employee database, including scanning and filing confidential documents.
- Assist in maintaining proper records of employee attendance and leaves
- Partner with the recruiting team on hiring needs as required and support coordination for hiring activities.
- Lead onboarding coordination including new hire communications, first-day logistics, and orientation support.
- Coordinate orientation and training sessions for new and existing employees.
- Perform cross-functional operations.
Office Manager Duties:
Human Resources Assistant Duties:
Required Qualifications
- High school graduate or equivalent.
- A minimum of two years’ experience as an office manager or administrative assistant plus some HR experience.
- Proficiency in MS Office (Outlook, Word, Excel and PowerPoint) Knowledge of information technology systems.
- Strong communication and interpersonal skills.
- Self-starter and ability to work independently in a fast-paced environment.
- Highly organized, detail-oriented and self-motivated with ability to multi-task.
- General computer and networking knowledge.
- Ability to communicate effectively in oral and written English.
- Ability to learn to perform cross-functional operations.
Preferred Qualificaitons
- Experience supporting HR functions within a manufacturing, aerospace, or engineering environment, with familiarity in compliance-driven processes and documentation standards.
- Working knowledge of HRIS systems (UKG Ready) and proficiency in Microsoft Office Suite, particularly Excel for reporting and tracking.
- Demonstrated ability to manage multiple priorities in a fast-paced, high-growth environment, with strong organizational skills and attention to detail.
Psychical Requirements
- Ability to safely lift at least 25 lbs.
- Must be able use hands and arms to reach, feel or handle items both high and low.
- Prolonged periods sitting at a desk and working on a computer.
- Sit, stoop, kneel and crouch.
- Regularly required to talk and hear.
- Vision abilities required by this job include near vision, distant vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.
Total compensation will also include a comprehensive set of benefits including but not limited to: Company paid employee medical, dental and vision insurance. Retirement plan participation (eligibility required), paid sick leave, paid vacation, paid holidays and discretionary bonuses.
EXPORT CONTROL REQUIREMENTS:
To conform to US Government export regulations, the applicant must be a (i) US Citizen, (ii) lawful permanent resident of the U.S. (aka green card holder), (iii) protected individual as defined by U.S.C. 1324b(a)(3), or (iv) eligible to obtain the required authorizations from the U.S. Department of State.
Canopy A&D is an Equal Opportunity Employer, employment with Canopy A&D is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Skills Required
- High school graduate or equivalent
- Minimum of two years' experience as an office manager or administrative assistant plus some HR experience
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
- Knowledge of information technology systems and general computer and networking knowledge
- Experience with ERP systems (entering requisitions, contracts, invoice processing)
- Strong communication and interpersonal skills
- Self-starter able to work independently in a fast-paced environment
- Highly organized, detail-oriented, ability to multi-task
- Ability to communicate effectively in oral and written English
- Ability to learn and perform cross-functional operations
- Ability to safely lift at least 25 lbs and perform physical tasks (sit, stoop, kneel, reach, talk, hear, vision requirements)
- Export control eligibility: US Citizen, lawful permanent resident, protected individual, or eligible to obtain required authorizations from the U.S. Department of State
- Experience supporting HR functions within a manufacturing, aerospace, or engineering environment
- Working knowledge of HRIS systems (UKG Ready)
- Advanced Excel skills for reporting and tracking
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The Company
What We Do
Canopy Aerospace & Defense is an advanced materials and engineering company that designs, manufactures, and delivers specialized thermal protection systems and components for aerospace, defense, and maritime applications. They support OEMs through the full lifecycle, from R&D and design to turnkey manufacturing and refurbishment, focusing on high-performance solutions that improve survivability and mission readiness in extreme environments.
