Your Impact at Brevo:
- Own the day-to-day office operations: kitchen upkeep, supply management (including regular orders and ensuring the office always feels welcoming and well-stocked
- Manage all incoming post and office-related emails daily, and handle invoice scanning, organisation, and processing via Spendesk together with our finance team
- Track and report on office budgets, including event, supply, and travel expenses on a weekly basis
- Coordinate and execute employee events and initiatives: from weekly office lunches, monthly social events (Drinking Green, Morning Green) and well-being initiatives to large-scale projects like our Summer and Winter Parties
- Support the onboarding and offboarding experience for Berlin-based employees: desk setup, welcome gifts, office tours, and key handovers
- Oversee Health & Safety compliance, including coordination of safety inspections, fire safety training, first aid training, and evacuation exercises and in close collaboration with our external Safety Partners (ASA)
- Lead ISO and ASA audit preparation as needed, and contribute to sustainability initiatives such as carbon footprint tracking
- Manage and quality-control the cleaning team, including supply procurement and regular quality checks
- Maintain and continuously improve office processes, documenting procedures and driving operational consistency
- Serve as the first point of contact for all employee requests and office-related matters, resolving day-to-day issues with a proactive and solution-oriented approach
- Communicate regularly with the Berlin team via Slack and other internal channels, sharing office news, event updates, and relevant information
- Collaborate with global Office Managers across Brevo's locations on shared initiatives and projects
Who you are:
- You are hands-on and operationally strong - you enjoy both the detail work and the bigger picture
- You are fluent in German and English (both required for day-to-day work)
- You have at least 2 years of experience in office management or a similar role
- You are organised, reliable, and comfortable managing multiple recurring responsibilities alongside ad-hoc requests
- You are a natural communicator and enjoy building relationships across teams
- You are proactive, solution-oriented, and not easily thrown off by the unexpected
- You bring energy and care to the employee experience, from a well-stocked fridge to a well-run party
Why people love working at Brevo:
A place to grow, together: Join an international team in a bright, collaborative and fast paced environment.
Learning, every step of the way: Access to English classes and 155,000+ courses on Udemy, plus a strong internal culture of knowledge-sharing and support.
Flexible for life: Relocation assistance for international talents, Work from Abroad possibility and home-office budget.
A culture that cares: From inter-office trips to regular team events, there are plenty of ways to connect beyond your day-to-day. You'll also find active social, green, and LGBTQIA+ communities, plus Work Council benefits via Leeto, all here to support what matters to you, inside and outside of work.
Our candidate journey:
- Video interview with our Talent Acquisition Team
- Case Study and de-brief with the Berlin People & Impact team
- On Site Interview final interview
Skills Required
- Fluent in German and English
- At least 2 years of experience in office management or a similar role
- Based in the Berlin office (on-site)
- Experience with invoice scanning, organisation, and processing via Spendesk
- Experience tracking and reporting office budgets and expenses
- Experience coordinating Health & Safety compliance, safety inspections, and training
- Strong organisational, proactive, and solution-oriented communication skills
What We Do
At Brevo, we’re not just building a CRM. With our technology, we’re helping millions of organizations build lasting relationships with their customers. From emails and SMS to WhatsApp, Chat, and Marketing Automation, our tools are intuitive, powerful, and built to scale with every ambition. We give businesses a clear view of the customer journey, so they can focus on what matters: connection. As a certified B Corp, we’re proud to grow with purpose, committed to high standards of social and environmental impact, not just performance. Today, more than 500,000 businesses across 180 countries—from NGOs like Amnesty International to global brands like Carrefour, eBay, Louis Vuitton, and Michelin—trust Brevo to engage their audiences, cut through complexity, and deliver results. Our reliable technology and 75+ integrations help them create unparalleled customer experiences, without the usual tech headaches. We recently exceeded 200m ARR and reached a major milestone by becoming a Unicorn, backed by strong growth and global expansion - and we’re just getting started!
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