Office Manager

JOB SUMMARY: Part Time Office Manager  

Reports to: General Manager   

Compensation: $25.00-$30.00Hr

Hours:15-25 a Week

Company: Q39 LLC  

Job Purpose: 

Our passion is creating craveable, memorable dining experiences. The Office Manager supports all daily back-office functions at the restaurant for FOH and BOH managers and staff.  Primary functions include AP invoice management, petty cash maintenance, payroll preparation, HR tasks, administration of supplies and paperwork, and coordination mail, deliveries, phone calls, and guest inquiries. This position is the main information and communication hub for the restaurant.  This a Part Time Position only. Flexible hours, AM & PM shifts. NO Weekends. 

Key Accountabilities:  

• Office Systems & Organization – Ensure all office systems are utilized effectively for accuracy, timeliness, and efficiency; maintain digital and paper records, mail, and supply management. 

• Accounting & Finance – Process accounts payable invoices, record deposits, reconcile petty cash and purchase cards, manage weekly bank deposits, and reconcile vendor accounts to prevent errors. 

• Human Resources Support – Assist with onboarding, employee time punches, password resets, employment verifications, personnel files, PTO reporting, payroll preparation, and employee recognitions. 

• Vendor & Maintenance Coordination – Act as point of contact for vendors, distributors, and maintenance providers; coordinate facility upkeep, inspections, and track service follow-ups. 

• Compliance & Inspections – Support managers during EcoSure, health, and facility inspections; assist HOH (Heart of House) and FOH (Front of House) teams in maintaining cleanliness and compliance. 

• Communication & Support – Manage manager log follow-ups, customer service calls, receipts, reservations, and carry-out orders; serve as a reliable support resource for the executive and management teams. 

• Projects & Inventory – Run reports, maintain gift card inventory, order supplies, receive packages, and complete special projects as assigned by executive leadership. 

Requirements: 

• Adept, high-caliber communication skills (in-person, phone, and written) for managers, staff, vendors, and guests. 

• Being a self-starter and can work independently. 

• Very adept with personal computers, tablets, and mobile devices 

• Experience with accounts payable entries. 

• Experience with human resources software, Paycom preferred. 

• Extensive knowledge of Microsoft Office software (excel, power point, and word) 

• Outstanding organizational skills and time management skills in a fast-paced environment. 

• Familiarity with various internet browsers: Google, Edge, Microsoft Office SharePoint (cloud-based) preferred.    

• Basic understanding of hospitality and restaurant industry operations and standards. 

• 1-year restaurant experience preferred