About Keyfactor
Our mission is to securely connect the world: humans, machines, and AI. Keyfactor is the leader in trust infrastructure for AI and machines, helping the world's largest enterprises and government agencies take control of the cryptographic identities that safeguard every digital interaction. Behind the platform is a global team of people who care deeply about the work and each other. We move fast, think big, and show up for one another every day. If you're looking for work that matters and a team that brings out your best, we hope you'll trust your future with Keyfactor!
Title: Office Manager (title on contract is Administrative Assistant)
Location: Spain; Barcelona (on-site)
Experience: Mid Level
Job Function: Administration
Employment Type: Full-time
Industry: Computer and Network Security
About the position
In 2019, Keyfactor decided to widen its investment and acquired Redtrust, a Spanish company pioneer in the management of people’s identity through the custody and management of digital certificates. Redtrust has a strong reputation for providing top-notch products and services in Spain. The expansion to the Latin American market is a natural progression for the company, which aims to meet the growing demand for secure digital signing tools in the region.
Redtrust is seeking an organized, proactive, and culture-driven Office Manager to support the daily operations and employee experience across our Barcelona and Madrid offices. This role is ideal for someone who is passionate about creating a welcoming, engaging, and well-run workplace environment where employees feel connected and supported. In addition to managing office operations, this person will play a key role in planning and coordinating culture-building initiatives, employee events, and team experiences that foster collaboration and strengthen company culture. The ideal candidate is highly organized, self-directed, service-oriented, and energized by bringing people together.
Job Responsibilities
- Manage day-to-day office operations for the Barcelona and Madrid offices.
- Manage office suppliers and procurement processes, ensuring timely ordering, replenishment, and coordination of deliveries as needed.
- Coordinate catering, meal arrangements, and restaurant reservations for meetings and events, ensuring timely organization and alignment with team needs.
- Maintain a clean, organized, and welcoming office environment, ensuring spaces are always ready for employees and visitors.
- Serve as the on-site point of contact for day-to-day office matters, providing support and resolving basic operational issues.
- Own the planning and execution of team buildings, company initiatives, and special events in both offices, ensuring seamless coordination and a high-quality experience for employees.
- Travel between the Barcelona and Madrid offices as required to support operational needs and ensure consistency across sites.
- Provide administrative support to the HR team, including scheduling and coordination tasks.
- Coordinate occupational health and safety (OHS) activities, ensuring compliance with local regulations, managing preventive measures, and serving as the point of contact for workplace safety matters.
Minimum Qualifications, Education, and Skills
- Prior experience in an administrative or office support role required.
- Proficiency in both Spanish and English (written and spoken).
- Ability to self-manage, prioritize tasks, and work independently.
- Strong organizational skills and attention to detail.
- Professional, dependable, and service-oriented mindset.
- Passion for company culture, employee engagement, and creating positive workplace experiences.
- Comfortable managing both routine operational responsibilities and dynamic event coordination.
- Excellent communication and interpersonal skills.
- Familiarity with Microsoft Office tools (email, calendars, expense tools, etc.). #LI-NA1
Compensation
Salary will be commensurate with experience.
Culture, Career Opportunities and Benefits
We build teams that continually strive to get better than the day before. You will be challenged daily and given opportunities to grow personally and professionally. We balance autonomy and structure to create an entrepreneurial environment to spur creativity and new ideas.
Here are just some of the initiatives that make our culture special:
- Second Fridays (a company-wide day off on the second Friday of every month minus November and December due to the Holiday schedule). Please note that this benefit is subject to change.
- Comprehensive benefit coverage globally.
- Generous paid parental leave globally.
- Competitive time off globally.
- Dedicated employee-focused ambassadors via Key Contributors & Culture Committees.
- DIVERSE Commitment, a call to action for a more inclusive and diverse future in business, society, and technology.
- The Keyfactor Alliance Program to support DEIB efforts.
- Wellbeing resources, wellness allowance, mindfulness app free membership, Wellness Wednesdays.
- Global Volunteer Day, company non-profit matching, and 3 volunteer days off.
- Monthly Talent development and Cross Functional meetings to support professional development.
- Regular All Hands meetings – followed by group gatherings.
Our Core Values
Our core values are extremely important to how we run our business and what we look for in every team member:
Trust is paramount.
We deliver security software and solutions where trust and openness are of the highest importance for our customers. We are honest and a trusted partner in every aspect of business.
Customers are core.
We strategize, operate, and execute through a customer-centric view. We prioritize the security interests of our customers, and we act as if their data were our own.
Innovation never stops, it only accelerates.
The speed of change is accelerating. We are committed, through investment and focus, to stay ahead of the innovation curve.
We deliver with agility.
We thrive in high-paced and continually changing environments. We navigate through newly added variables, adjust accordingly, while driving towards our strategic goals.
United by respect.
Respect for all is what unites us. We promote diversity, inclusivity, equity, and acting with empathy and openness, both in our business and in our communities.
Teams make “it” happen.
Vision and goals are not individually achievable – they require teamwork. We pride ourselves in operating as a cohesive team, creating promoters and partners, and winning as one.
Keyfactor is a proud equal opportunity employer including but not limited to veterans and individuals with disabilities.
REASONABLE ACCOMMODATION: Applicants with disabilities may contact a member of Keyfactor’s People team via [email protected] and/or telephone at 1.216.785.2990 to request and arrange for accommodations at any time.
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Skills Required
- Prior experience in an administrative or office support role
- Proficiency in both Spanish and English (written and spoken)
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal skills
- Familiarity with Microsoft Office tools
What We Do
Keyfactor is the leader in cloud-first PKI as-a-Service and crypto-agility solutions. Our Crypto-Agility Platform empowers security teams to seamlessly orchestrate every key and certificate across the entire enterprise. We help our customers apply cryptography in the right way from modern, multi-cloud enterprises to complex IoT supply chains. With decades of cybersecurity experience, Keyfactor is trusted by more than 500 enterprises across the globe. For more information, visit www.keyfactor.com or follow us on LinkedIn, Twitter, and Facebook. Built on a foundation of trust and security, Keyfactor is a proud equal opportunity employer, supporter and advocate of growing a trusted, secure, diverse and inclusive workplace.
