Wherever there is a need in Oak Creek you'll find the Salvation Army. We help our community in many ways; providing housing, overcoming poverty, and helping cure hunger. Apply now to make a difference in your community!
The Office Manager supports the day to day operations of The Salvation Army of Oak Creek. The duties of this administrative position include fiscal management, property upkeep, front desk coverage and customer service. This position works closely with the Corps Officers and other department leaders.
About the role:
- Serves as the point person for all issues related to accounting, facility maintenance, mailing, supplies, equipment, and errands.
- Organizes efficient office operations and procedures.
- Serves as the financial assistant to the Corps Officer and ensures the integrity of financial accounting and reporting.
- Handle all Corps income deposits to include Tithes, donations, kettle income, & petty cash, coding by department.
- Adhere to the financial confidentiality of all donors, congregation, and families.
- Maintain a financial log of all gift cards to be used for corps expenses.
- Prepare and submit Gifts in Kind report to DHQ.
- Establishes and maintains positive relationships with vendors and service providers.
- Ensures that all services and purchases are properly invoiced and submitted to DHQ for payment by centralized bookkeeping, coding by department.
- Cross train and assist in ADP Payroll system as a backup to the Corps Officer.
- Works with Divisional property department to ensure building is maintained to comply with city codes and regulations.
- Prepares property items for TSAMM submission agenda.
- Ensures all office and building equipment is working and schedules maintenance or repairs when needed.
- Maintain and monitor information on all TSA Fleet vehicles including routine maintenance, emissions reports, and DHQ approved driver lists.
- Maintains insurance incident files and reports. Reports workplace injuries immediately and files appropriate incident reports for worker’s compensation claims.
- Acts as a liaison between The Salvation Army and Chesterfield on vehicle and property claims.
- Supervises front desk staff and volunteers.
- Gathers information for monthly statistics and reports to DHQ.
- Answers all telephone calls in a courteous and professional manner. Transfers all calls to appropriate person when front desk attendant is not available.
- Responds to walk-in requests and phone calls by providing proper and complete information regarding services offered at the Corps.
- Processes all outgoing and incoming mail; routes incoming mail to proper recipients.
- Performs clerical duties such as photocopying, assembling materials, filing, stuffing envelopes, preparing thank-you letters, prepares meeting minutes and files in appropriate TEAMS channel, typing documents and general clerical assistance.
- Assist other departments in Corps as requested by Corps Officer or in cases of absence.
Education/Experience: High school diploma or G.E.D. required, and one to two years’ experience in accounting or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
Certifications:
- Valid Wisconsin driver’s license with approval to drive from TSA’s insurance carrier.
- CPR and First Aid Certification (or ability to obtain)
The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.
Preferred QualificationsWho we are:
Our Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Our message is based on the Bible. Our ministry is motivated by the love of God. Our mission is to preach the gospel of Jesus Christ and to meet human need in His name without discrimination.
Why work for us?
The Salvation Army’s brand promises to Do the Most Good® - and it’s our employees that help us get there. At every level, you can have a real impact on your community through the work done inside our walls every day.
We are as impassioned about our employees as we are about our mission to help anyone in need without discrimination. Our culture reflects this quality, which makes our offices a seriously great place to work. Just walk inside our doors and you’ll quickly see that our employees are proud to support programs that make a difference.
The Salvation Army recognizes that peace of mind is important to employees and their families. Because of this, we offer :
- Competitive Salary
- Flexible schedules and a casual dress environment
- Generous paid time off benefits (vacation, sick time, personal time, and 11 paid holidays)
- Tuition reimbursement
- Employee Assistance Program, providing 24/7 support, resources, and referrals to help you in your work and personal life
- Insurance benefits: excellent health, dental, vision, life, disability
- Discounts available for pet insurance, auto insurance, and home insurance
Full-time employees scheduled to work 30 or more hours per week will be eligible for full benefits, including health, dental, vision and hearing benefits, basic and voluntary life benefits, holiday pay and paid time off, which is pro-rated based on their regularly scheduled work week.
Non-Exempt Employees: Health, dental, vision, and hearing benefits, as well as basic and voluntary life benefits, will begin on the first day of the month following 90 days of employment. If the completion of a 90-day waiting period occurs on the first day of the calendar month, coverage will begin on that day.
What We Do
The Salvation Army is a church and charitable organization known for its charity work in over 120 countries, committed to 'Doing the Most Good' through community programs and aged care.
