Office Manager

Position Summary

This is a hands-on, high-impact role responsible for managing the day-to-day operations of two office, warehouse, and light manufacturing support facilities located within a half-mile radius.

This role combines workplace operations with executive support. You will ensure the workplace is organized, well-stocked, and ready to support employees, leadership, and customers at all times, while managing non-production supplies and coordinating closely with property management and the Plant Manager.

You will also support senior leadership with coordination of meetings, travel, and customer engagements, requiring strong judgment, professionalism, and the ability to operate with discretion.

Success in this role requires operating with urgency, ownership, and flexibility in a fast-paced, evolving environment with shifting priorities. You will manage multiple demands across facilities, leadership needs, and events—often with limited structure—while ensuring execution at a high standard.

Key Responsibilities

Facility & Workplace Operations

• Oversee daily operations of two facilities, ensuring workplace readiness and operational efficiency
• Maintain office, warehouse, and shared spaces to be clean, safe, and fully stocked
• Conduct regular walkthroughs to identify and resolve issues proactively
• Partner with the Plant Manager to coordinate repairs, preventative maintenance, and facility improvements
• Partner closely with property management and the Plant Manager on facility needs and priorities

 Vendor & Cost Management

• Manage vendor relationships (cleaning, maintenance, security, catering, etc.)
• Negotiate contracts, monitor performance, and control costs
• Ensure vendor quality, responsiveness, and reliability

 Office & Administrative Operations

• Manage non-production supplies, including office and cleaning materials
• Oversee mailing, shipping, inventory tracking, and equipment upkeep
• Handle facility billing, invoice reconciliation, and basic budget tracking

 Executive & Leadership Support

• Support senior leadership with meeting coordination, scheduling, and logistics
• Coordinate travel, customer engagements, and leadership meetings with a high level of organization and professionalism
• Ensure leadership priorities, meetings, and visits are well-prepared and executed
• Handle sensitive information with discretion and maintain confidentiality
• Balance executive support needs with ongoing workplace operations

 Customer, Training & Event Coordination

• Own coordination and execution of customer visits, leadership meetings, and company events
• Coordinate logistics including scheduling, food ordering, setup, and cleanup
• Partner with cross-functional teams to ensure readiness across departments
• Support coordination of training sessions, onboarding activities, and internal events
• Ensure all events, visits, and training sessions are executed professionally

 Communication & Coordination

• Coordinate across teams to support workplace needs, leadership priorities, and operational alignment

 Hands-On Execution

• Take a proactive, “do what it takes” approach to ensure operations run smoothly
• Step in to resolve immediate issues, including cleaning, setup, or coordination gaps
• Prioritize and make decisions on workplace and operational needs with minimal oversight

What You Own

• Overall readiness and performance of both facilities
• Vendor quality, responsiveness, and cost effectiveness
• Workplace organization, safety, and supply management
• Execution of customer visits, leadership support, and internal events
• Efficiency and scalability of office operations and processes
• Timely resolution of operational and facility issues

How You’ll Work

• Flexible: Adapt to shifting priorities and multiple demands
• Driven: Take ownership and follow through without constant direction
• Agile: Build and improve processes in a growing environment
• Collaborative: Work cross-functionally across departments and leadership
• Attentive: Anticipate needs and resolve issues before they escalate
• Professional: Operate with discretion and represent the company well with leadership and customers

Requirements

• 5+ years of experience in office management, facilities, workplace operations, or executive support
• Experience supporting senior leadership or high-visibility environments preferred
• Experience in multi-site or fast-paced environments preferred
• Strong vendor management and coordination experience
• Excellent organizational, prioritization, and problem-solving skills
• Ability to manage multiple priorities with limited structure
• Strong communication skills and professional presence
• Proficiency in Microsoft Office (Excel required); Google Workspace is a plus

Work Environment & Expectations

• Fully on-site role (Carrollton, TX)
• Availability outside standard business hours as needed to support operations, leadership, and customer needs
• Must be comfortable in a hands-on role that includes both strategic coordination and day-to-day execution