The Role
As Office Manager at Colibri, oversee daily operations, manage supplies, support team events, handle vendor relations, and ensure a collaborative workspace culture.
Summary Generated by Built In
At Colibri, culture is a critical part of our collective success, and we live our values everyday: Love, Joy,
Boldness, Teamwork and Curiosity. These values guide our interactions with each other, our customers,
and the community as a whole.
We have a rich and storied history. Colibri is one of the pioneers of online professional education,
introducing some of the first web-based professional education courses in 2001. Today, the company’s
family of brands are the leading online professional education platforms in their respective end-markets.
We proudly serve >1 million customers annually and employ more than 1,500 mission-aligned
professionals. To learn more, please visit: www.colibrigroup.com
Position Overview
Are you someone with a strong customer service mindset who thrives on helping others and ensuring everything runs smoothly? Join us at Colibri Group as an Office Manager, where your dedication and proactive approach will play a key role in creating a welcoming, supportive, and organized environment at the Colibri Collaboration Center (C3).
As the go-to person for office operations, you’ll manage day-to-day activities, provide valuable support to team members, and ensure our workspace embodies our core values: Love, Joy, Boldness, Teamwork, and Curiosity.
If you’re eager to make a positive impact, enjoy solving problems, and excel at keeping things running seamlessly, we’d love to have you on our team!
What You’ll Do
- Oversee daily operations to ensure a clean, functional, and collaborative workspace.
- Manage office supplies, equipment, and vendor services to maintain availability and efficiency.
- Coordinate meeting space scheduling and support team events, workshops, and conferences.
- Serve as the primary contact for building management and external vendors for maintenance and office-related needs.
- Develop and implement office policies to streamline operations and enhance productivity.
- Provide calendar management, meeting scheduling, and occasional travel coordination for executives.
- Assist in preparing documents, reports, and presentations as needed.
- Support key teams, such as finance and accounting, with invoice tracking, correspondence, and scheduling.
- Manage maintenance and repair needs, ensuring compliance with lease terms.
- Manage hot-desking arrangements and ensure technology resources meet hybrid workforce needs.
- Partner with IT to maintain reliable video conferencing tools and connectivity.
- Foster a welcoming and inclusive office culture to support team engagement.
- Organize office events, employee appreciation activities, and team-building initiatives.
- Act as a liaison between employees and leadership to address workspace needs.
- Review and process vendor invoices, ensuring cost-effectiveness.
- Maintain compliance with health, safety, and accessibility standards.
What You’ll Need to Succeed
- 3–5 years of experience in office management or facilities administration, ideally in a hybrid or remote-first environment.
- Strong organizational and time-management abilities.
- Excellent interpersonal and communication skills with a customer service mindset.
- Financial acumen, including budgeting and invoice processing.
- Problem-solving skills and adaptability in a fast-paced environment.
- Proficiency in Microsoft Office Suite.
Work Location: On-site
Address: 399 S Spring Ave, St. Louis, MO 63110
Colibri Group welcomes applicants from all backgrounds and experiences, and we understand that not every candidate will meet every requirement listed in the job description. Research has shown that women and people of color may be less likely to apply to jobs unless they feel they meet every qualification, and we want to actively combat this bias in our hiring process. If you're excited about the role and believe you have the skills and experience to contribute to our team, we encourage you to apply, even if your background doesn't align perfectly with every qualification listed. We are committed to building a diverse and inclusive workplace, and we believe that diversity of perspectives and experiences is essential to our success. You may be just the right candidate for this role or another position within our organization. Don't hesitate to take the leap and apply today!
Top Skills
Microsoft Office Suite
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Colibri works with over 5 million professionals and partners to deliver best-in-class professional education for licensing, continuing education, test preparation, and career readiness.
We believe quality education is the foundation for success. Our mission is to help professionals achieve more in their careers, which transcends into their day-to-day lives. We do this through products and career training that help professionals become licensed, keep their license and gain the skills necessary to perform at the top of their fields.
Whether someone is just starting out or nearing retirement, our companies exist to serve individuals throughout their career so they can achieve personal and professional success.
