Office Coordinator

dcbel Inc. (www.dcbel.energy) is a growing company developing technology and designing products that will make clean, efficient, and sustainable energy accessible to all — because everyone in the world deserves energy without compromise.

dcbel at the leading edge of the residential energy revolution, enabling decentralized energy consumption and production through its vertically integrated suite of energy hardware and software products, and their supporting infrastructure. Our flagship product, the dcbel Home Energy Station, is a small wall mounted device that gives everyone ownership over their energy supply by using solar power to charge their EV and home, unlocking their EV’s battery for backup power (V2H), and optimizing the energy flow between their solar panels, EVs, backup battery and the grid.

The Opportunity

As we continue to grow, we are looking for an Office Coordinator to join our team based in Montreal, from dcbel's head office. Reporting to the Chief of Staff, the Office Coordinator will play a crucial role in ensuring the smooth running of our office operations.

The ideal candidate is passionate about creating a positive and welcoming environment where our team can perform at their best, has a track record of wearing many hats, – and they enjoy it! If you believe you are organized, self-driven, detail-oriented, passionate about planning events and projects, and capable of managing responsibilities with minimal supervision, we want to hear from you!

Main Responsibilities 

• Coordinate day-to-day administrative flow of office operations
  
• Manage office supplies, services, and relocations as needed
  
• Assist in the logistics of various internal and external engagement initiatives 
  
• Negotiate and manage relations with hotels and travel agencies
• Coordinate shipments by comparing quotes, creating commercial invoices, and following up on deliveries and creating fulfillment orders 
• Manage requests from import/export brokers 
  
• Maintain office records, documentation, and databases up to date including company CMS (Contracts Management System)
  
• Manage documentation and mail, as well as the signature process from signature to filing
• Prepare communication documents for internal or external stakeholders
  
• Be the first point of contact for all staff facilities and external contractors (custodians, cleaning services, electricians, plumbers, etc.)
• Assist employees with their booking arrangements (e.g. Airbnd, flights, hotels)
  
• Assist in the execution of Compliance projects as needed
  
• Be the first point of contact for all staff facilities and external contractors (custodians, cleaning services, electricians, plumbers, etc.)
  

Qualifications

• Minimum 5 years of relevant administrative support experience or equivalent
• Adequate knowledge of office management systems and procedures
• Tech-savvy and proficiency in Microsoft 365 (Word, Excel, PowerPoint), Outlook, Adobe Acrobat
• Proficient communication skills in English, both written and verbal 
  

Profile

• Entrepreneurial mindset, results-oriented, and team player spirit
• Strong organizational and problem-solving skills 
• Autonomous, have ease in learning, communicating, and problem-solving
• Handles sensitive information in a confidential manner
• Excellent time management skills and the ability to prioritize work
• Attention to detail
  

 Bonus skills

• Bilingual in French & English, both written and verbal 
  

What's in it for you

• Full benefits package including Health insurance, virtual healthcare, employee stock options plan, and more.
• Be part of a company that is backed by numerous globally respected investors and has world-changing patents in an industry changing for the first time in history.
• Grow your professional experience amongst blue chip partners and a close-knit team of committed and experienced energy experts who deeply care about the work they do.
• Parking is available onsite or with our employer commute program a short walking distance from Metro Namur.