Office Manager

ESSENTAL FUNCTIONS:

• Manage all day-to-day office operations at Kapua Orchards to ensure an efficient, professional and organized work environment.
• Develop and improve administrative procedures, documentation standards, and office workflows.
• Manage office vendors, service agreements, supply procurement, and budget tracking for administrative needs.
• Provide executive‑level administrative support to plant and agricultural leadership.
• Oversee administrative financial processes including AP, invoice coding, and reconciliation.
• Support month‑end close, budget monitoring, and financial reporting.
• Distribute employee paychecks and support basic HR and payroll-related administrative tasks as needed.
• Support onboarding and offboarding processes for employees, including paperwork distribution and orientation coordination.
• Track employee attendance, maintain attendance logs, and provide reports or updates to management as needed.
• Order, receive, and maintain inventory of office supplies and general administrative materials.
• Maintain office cleanliness, including organizing common areas, workspaces, and storage areas.
• Serve as the primary point of contact for office-related inquiries from employees, visitors, and vendors.
• Coordinate filing, recordkeeping, and basic documentation for agricultural operations and office activities.
• Assist with scheduling, calendars, meetings, and administrative support for the General Manager of Agricultural Operations.
• Manage multiple changing priorities and requests while maintaining accuracy and professionalism.
• Communicate clearly and courteously with employees across operations, field teams, and leadership.
• Support compliance with company policies, procedures, and workplace standards.
• Assist with special projects, audits, or operational initiatives as assigned.
• Fulfill additional duties as needed, demonstrating flexibility and a proactive, team-oriented approach with a positive, professional attitude.
• Maintain consistent onsite presence; regular attendance five (5) days per week is required for this position.

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

• No formal degree required; relevant administrative or office management experience is strongly preferred. 
• Minimum of two (2) years of experience in an office management, administrative, or coordination role preferred; experience in agricultural, manufacturing, or operational environments is a plus. 
• Demonstrated ability to manage multiple priorities, shifting deadlines, and diverse administrative responsibilities. 
• Strong organizational skills and attention to detail. 
• Excellent verbal and written communication skills with the ability to interact professionally at all levels of the organization. 
• Proficiency in basic office software, including Microsoft Word, Excel, using ERP systems (Oracle) and email systems. 
• Ability to work independently while maintaining a collaborative, service-oriented mindset. 
• High level of reliability, discretion, and professionalism. 
• Comfortable working in a hands-on, onsite operational environment. 
• Willingness to learn and adapt to operational and administrative needs of an agricultural business. 

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. 
• While performing the duties of this job, the employee is regularly required to sit; use finger dexterity; use vision and hearing; and use eye-hand coordination. The employee is frequently required to stand and walk within the plant environment. Occasionally, the employee may be required to lift, carry, push, or pull items weighing up to 25 pounds and to navigate stairs, bend, reach, or perform other light physical activities typical of a manufacturing facility. 

COMMUNICATION DEMANDS:

• The position requires constant verbal and written communication to co-workers, external suppliers; responding to written or verbal requests of co-workers; training/giving verbal instructions; writing/composing written language; reading. Receiving verbal instructions; receiving written instructions; occasionally visit/work at different worksites. 

WORK ENVIRONMENT:

• Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  
• While performing the duties of this job, the employee is not exposed to weather conditions. 
• The noise level in the work environment is usually light. 

BENEFITS:

• Medical
• Dental
• Vision
• Paid Time Off
• Holiday Pay
• Sick Leave
• Company‑paid life & disability
• 401(k) with company match
• Flexible Spending Accounts
• Employee Assistance Program
• Employee product discounts