Office Manager

Do you want to be part of the core team that is building the next one-of-a-kind tech companies that can potentially change your career's trajectory?! We are striving to build the future of AI for consumer enterprises, and our founders need your help as we are growing. Come join us and leave your mark!

Our founders are looking for a highly skilled Part-Time Contract Office Manager will be the linchpin of our daily operations, ensuring the office environment is organized, functional, and welcoming. This role is crucial for maintaining operational efficiency and supporting our team. As a contract position, the ideal candidate must be highly self-directed and capable of managing administrative tasks, vendor relationships, and office logistics independently within the agreed-upon weekly hours.

RESPONSIBILITIES

Office Administration & Logistics

• Manage office supplies inventory, ensuring all necessary items (e.g., stationery, printer toner, kitchen supplies) are stocked and organized.
• Oversee the maintenance of office equipment (e.g., printers, copiers, coffee machines) and coordinate necessary repairs or servicing.
• Manage incoming and outgoing mail, packages, and deliveries.
• Ensure the physical office space is clean, tidy, and presentable at all times, coordinating with cleaning services.

Financial & Vendor Management

• Serve as the primary point of contact for office vendors and service providers (e.g., landlords, utilities, catering, cleaning).
• Process and track office-related invoices, expenses, and manage the office budget, often requiring basic use of software like QuickBooks or similar.
• Negotiate and manage vendor contracts to ensure cost-effectiveness.

Executive Support

• Coordinate and schedule personal and company errands for the executive leadership team

Team Support & Coordination

• Assist with onboarding and off-boarding administrative tasks for new and departing team members (e.g., key card access, desk setup).
• Coordinate and schedule company meetings, internal events, and luncheons.

Event Organizing

• Manage the end-to-end logistics of company's internal and external events, from inception till execution and post-mortem

Safety & Compliance

• Maintain office security protocols and manage access (keys, badge systems).
• Ensure basic workplace safety standards are met (e.g., fire safety, first aid kits).

Contract & Application Details

• Work Schedule: This is a part-time contract role requiring approximately 20 hours per week. Schedule must be 4 hours per day with occasional overtime for events, including over weekends.
• Contract Duration: The initial contract term is 3 months, with potential for renewal.

• Proven experience (e.g., 3+ years) in an Office Manager, Administrative Assistant, Personal Assistance, Event Manager, or similar operational role.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines independently.
• Excellent verbal and written communication skills.
• Proficiency in Google Suite (Docs, Sheets, Slides).
• Familiarity with basic accounting software.
• Demonstrated ability to manage a budget and handle vendor negotiations.
• Must be authorized to work as an independent contractor in USA.

Preferred

• Experience working in a fast-paced environment.

At Verneek, we are very determined to build a company that promotes diversity of thought that comes from the diversity of the individuals on the team! Candidates from any gender identity, race, color, religion, sexual orientation, national origin, veteran, or disability status are highly encouraged to apply.

Daily private Chef lunch, curated to personal diets

Transportation Benefits

Verneek is an early-stage deep-tech AI startup, based in the NYC area, founded by a team of leading AI research scientists and backed by a group of world-renowned business and scientific luminaries. Our mission is to build the most helpful AI for anyone, anywhere, at anytime. We are obsessed with what we do and we have fun doing it. Read more about verneek here: https://www.verneek.com/about-verneek and make sure to watch all our introductory videos and yearly recaps here: https://www.verneek.com/culture.

Verneek Culture

It’s often hard to put “culture” into words, perhaps you can get a visual sense of our culture here: https://www.verneek.com/culture. We all obsessively love what we do, care about each other, share all sorts of meals together, celebrate all kinds of events together, and work tirelessly with the excitement of making a difference through AI innovation. We are enjoying the journey, and going through all the ups and downs together.

Although we have come a very long way in setting the foundations of our unique company, but we still have ways to go and you can help shape our culture! The core Verneek team plays a crucial role in further shaping the culture of the company moving forward. We are looking for highly ambitious and tremendously driven individuals who can take the lead in driving various aspects of the company, and help us shape its lasting impact.

Hourly Rate Range: $25-27 per hour