Office Manager

About Daloopa, Inc.

Daloopa is transforming how investment professionals work. Our mission is to eliminate the slow, error-prone parts of fundamental research—without sacrificing accuracy or auditability. 
 

Founded by a former equity research analyst and top engineers, we built an AI-powered platform that converts complex financial filings, transcripts, and KPIs into clean, hyperlinked, customizable data. This means analysts spend less time on manual tasks and more time generating insights that drive performance. 
 

Today, Daloopa powers the workflows of leading investment teams worldwide—helping them move faster, think deeper, and make every decision with confidence. If you’re passionate about building technology that solves real-world problems and want to make an impact, join us and help redefine the future of investment research. 

Why Daloopa?  

• Competitive pay + performance incentives  
• Equity in a fast-growing FinTech  
• Hybrid work schedule (3 days in-office)  
• Career growth and mentorship opportunities  
• A vibrant, collaborative culture  
• Full benefits package 

About the role

The Office & Administrative Manager is the operational anchor of our NYC headquarters, responsible for driving flawless execution across office operations, logistics, onboarding, vendor management, and select GTM / IT administrative support. This role is deeply execution‑oriented and requires someone who thrives on structured guidance, fast feedback incorporation, and disciplined follow‑through. Operating within a small, high‑accountability team, this role partners closely with senior leadership to ensure the office runs smoothly and initiatives land without last‑minute risk. 

The Essentials:  

• Role: Office & Administrative Manager
• Type: Individual Contributor; Full Time
• Location: On-Site, NYC
• Compensation: $109,000-$128,000 annualized (This range is reflective of level of contribution. Candidates who fully match what we’re looking for in this role will be nearer to the top of the range) 

Your Impact:  

• Keep the NYC office running smoothly day‑to‑day, ensuring the space is organized, functional, and ready for employees and visitors. 
• Coordinate building partners, vendors, and service providers to maintain a consistent, reliable office environment. 
• Deliver seamless onsite experiences through meeting room readiness, visitor management, and event logistics. 
• Ensure exceptional Day 1 setups by preparing workspaces, equipment, and hardware in coordination with the remote IT team. 
• Maintain accurate inventory and simple, scalable processes for onboarding, offboarding, and basic IT support. 
• Support key leaders with structured administrative help across calendars, travel, expenses, and meeting coordination. 
• Strengthen team operations by organizing essential office information and communicating updates clearly and proactively. 

What We're Looking For:   

• Strong operator with proven experience in office management, administrative operations, or similar execution-heavy roles. Creates scalable processes and documentation (SOPs, checklists, playbooks) 
• Demonstrated ability to prioritize critical-path work, manage multiple streams simultaneously, and push work to “done.” Deadline-driven with sacred respect for timelines. You move with a sense of purpose and urgency when things need to get done. 
• Comfort operating with incomplete information while still moving forward decisively and independently. Takes direct guidance and incorporates feedback quickly as business needs evolve and you value proactively  
• Experience coordinating onsite IT needs (not technical engineering) — hardware inventory, shipping, receiving, equipment logistics. 
• Ability to manage complex scheduling, meeting logistics, and administrative support for GTM leadership with structure and accuracy (when requested). 
• High accountability mindset: proactive, structured, reliable, organized, and unafraid to enforce standards. Takes ownership and proactively taps into resources such as manager and applicable subject owners/experts to help move projects along. 
• Calm under pressure, deadline-driven, and comfortable in a small team with a direct reporting structure. Service ethos is table stakes; this team thrives in seeing the results of operational excellence vs. credit or visibility. We are low ego – high impact.  

Why You'll Love This Role:  

• You’ll be an operational backbone of a high-impact HQ environment, with real visibility and trust from senior leadership. 
• You'll work directly with your manager who operates across all functions and can coach you through the direction we need to prioritize effectively, anticipate what's around the corner, and execute with confidence. 
• The work is dynamic — spanning office operations, events, onboarding, and strategic operational projects — with clear opportunities to build systems that scale. 
• You’ll join a team that values clarity, ownership, and high professional standards. 
• Your work will directly shape the employee experience and enable the broader organization to operate more effectively. 
• You’ll have the autonomy to run the NYC office like a well-oiled machine while receiving clear guidance and partnership. 

What Makes This Role Hard:

• Priorities shift quickly, and you will need excellent judgment to determine what is urgent vs. what can be batched. 
• The volume and variety of tasks require strong discipline, structure, and the ability to maintain momentum without constant oversight. 
• The role demands proactive problem‑solving — identifying risks before they cause issues and escalating appropriately. 
• You must be comfortable enforcing standards, sometimes making firm decisions without extensive background context. 
• Stakeholder needs can conflict; navigating that while staying solution‑oriented is essential. 

Join us and help redefine the future of investment research. Apply today!