Office Manager

POSITION SUMMARY:

The Office Manager is responsible for office management and general operational and administrative activities for the HCTec offices. This role will also provide support to the Senior Management and the HR Team, handling administration, projects, programs, communications and processes with speed, accuracy, and confidentiality. This job is a full-time in office position, located in Brentwood, TN.

ESSENTIAL FUNCTIONS: To perform this job, an individual must perform each essential function satisfactorily with or without reasonable accommodation.

Office Management

• Responsible for day-to-day administrative operations, including general office tasks, meeting preparation, and team member support

• Manages front desk as the first point of contact for internal and external parties, thus, ensures a positive and professional visitor, caller, and employee experience

• Teams with facility manager on the maintenance, alteration, and upkeep of the office

• Manages and maintains inventory of office supplies/inventory for all offices

• Manages various vendors for maximum efficiency and cost-effectiveness

• Manages office events, calendars, and other projects as requested

Administrative Support

• Manages overall administrative activities, answering routine letters and inquiries; compose, prepare, and proofread correspondence, office memos, and reports while maintaining confidentiality

• Assists with calendars, schedule travel, and meetings, in support of Senior Management and group events

• Manages, prepares and submits expense reporting for Senior Management, as required

• Create, organize, schedule, and facilitate presentation materials for team calls, and other management meetings

• Assist with event calendars for all offices, coordinating with other team members to create an engaging environment

• Lead agenda creation and logistics for corporate and community events, as well as with all sites to create and implement an ongoing focus on employee and community engagement

• Administrative support to the HR team and executive team

• Administer the travel and expense platform, giving and removing access as well as troubleshooting

KNOWLEDGE, SKILLS & ABILITIES: The requirements listed below are representative of the knowledge, skills and/or abilities required.

Education:

• Bachelor’s degree or any equivalent preferred.

• Previous experience managing a small to mid-sized office environment with multiple locations.

• Expert knowledge of MS Office suite.

• Experience managing basic office functions and vendors, including shipping, facility maintenance, and meeting planning.

• Regular and reliable attendance

• Perform other duties as assigned

Experience: Minimum 2 years of experience providing office management and administrative support to Senior Management team members.