Office Manager

Location: Praha, Czechia

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

Thales in the Czech Republic employs over 400 people from 45 different nationalities. A total of 15 teams work on projects for government agencies, banking, mobile services and the Internet Of Things (IoT) technology. At the core of our business is the development of software which we configure and embed in a multitude of different devices and form factors. These include many kinds of payment cards, SIM cards, travel passes, secure eBanking devices, authentication tokens, machine identification modules (MIM), and secure ID documents including ePassports, eID and eHealth cards, as well as eDriving licenses. Because of the international environment surrounding us every day, it comes as no surprise that English is our official corporate language.

Thales Czech Republic is seeking an Office Manager to oversee the daily running of our office and lead our Facility Team. In this role, you will ensure smooth office operations, manage suppliers, support budgeting and reporting, and help maintain a productive workplace. You will report to the Finance & Operations Manager.

Key Responsibilities

• Manage day-to-day office operations and lead a small facility team (2 assistants + receptionist)

• Oversee office premises: lease administration, coordination with landlord and suppliers, cleaning services, seating plans, minor office layout changes, and equipment/furniture purchasing and inventory

• Prepare regular reports for corporate HQ (HSE, Climate & Energy) and support budgeting for office operations

• Drive Business Continuity, Resilience, and Crisis Management activities and annual reporting

• Manage company car fleet and mobile devices/subscriptions

• Handle top-level accommodation and travel arrangements

• Organize and supervise on-site and external events

• Conduct local purchasing: supplier negotiations, small tenders, supplier selection, and contracting with support from other teams

• Support local procurement processes and approvals across all departments

• Participate as a member of the Damage Commission

Skills & Requirements

• Strong skills in MS Office (Excel, Word, Outlook, PowerPoint)

• Ability to learn quickly and adapt to changing situations

• Excellent communication and interpersonal skills

• Fluent in Czech and English

• Confident negotiator

• Experience in office management, team leadership, and working with corporate systems (purchasing, reporting)

Nice to Have

• Experience in corporate purchasing management

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working. Great journeys start here, apply now!