Office Manager

About Us:

At ID Logistics we are dedicated to fostering a dynamic and inclusive work environment where every team member is welcomed and valued. As a leading global 3PL (3rd party logistics) transportation organization with over 35,000 employees in over 400 sites across 18 countries, we pride ourselves on our customer- first approach and commitment to operational excellence.  

Position Overview:

The Office Manager plays a critical role in supporting the administrative and operational success of our site. This role is responsible for managing vendor relationships, procurement, billing, payroll support, employee engagement, and compliance documentation. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and enjoys creating efficient systems that support both Operations and HR teams. As a key liaison between internal departments and external vendors, the Office Manager helps drive organization, communication, and workplace culture.

Location: On-site, White Haven, PA Relocation assistance is not offered for this position

Work Schedule:  1st Shift with the ability to work before and or after shifts for any emergencies depending on business needs

Travel Specifics: 0%-5%

Competitive Total Rewards: Competitive salary of $68,000-$80,000, plus bonus, along with comprehensive benefits, including medical, dental, and vision insurance, 401(k) with company match, generous PTO, sick time, and company holidays. Compensation is based on experience, skills, and education. 

Key Responsibilities:

• Perform a variety of administrative tasks to ensure smooth day-to-day operations
• Manage procurement activities including purchase orders, vendor setup, and invoice tracking
• Maintain supply inventory and cost controls for office and operational materials
• Serve as the main point of contact for external vendors and maintain up-to-date vendor directories
• Support payroll processing by collecting, verifying, and submitting employee data to ensure accuracy and timeliness
• Coordinate employee engagement activities and site-level events that support company culture and values
• Assist in preparing documentation and reports for audits, including CID and compliance-related processes
• Maintain organized filing systems for both Operations and HR, ensuring easy access to critical documents
• Uphold safety policies and Good Manufacturing Practices (GMP) standards at all times
• Provide administrative support to site leadership and contribute to cross-functional coordination efforts

This position is not eligible for immigration sponsorship

Minimum Qualifications:

• Associate degree or equivalent combination of education and relevant experience
• 3+ years of administrative or office management experience in a logistics, warehouse, or distribution setting
• 3+ years of experience in billing, accounts payable, or financial reporting
• Advanced proficiency in Microsoft Excel, including pivot tables and formula creation
• Highly organized with excellent attention to detail
• Strong written and verbal communication skills
• Comfortable working independently and collaboratively within a team
• Ability to prioritize and adapt in a fast-paced, dynamic environment

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Accounting, or a related field