Responsibilities:
- Administrative Support
- Manage daily office operations, including scheduling, correspondence, and record-keeping.
- Maintain office supplies, equipment, and vendor relationships to ensure smooth workflow.
- Serve as the primary point of contact for internal staff and external visitors.
- Assist leadership with drafting reports, preparing presentations, and organizing company documents.
- Human Resources Support
- Assist with new hire onboarding, including preparing paperwork, coordinating orientation, and maintaining personnel files.
- Track employee attendance, PTO requests, and policy compliance.
- Support HR in maintaining company records, training documentation, and benefits enrollment.
- Help organize employee communications, events, and culture initiatives.
- Accounting & Financial Support
- Process incoming invoices, receipts, and expense reports for accuracy and coding.
- Assist with accounts receivable tracking and payment processing.
- Reconcile basic financial data and support the month-end close process.
- Coordinate with project managers and accounting staff to resolve minor billing or payment discrepancies.
- Process & Operations
- Identify and recommend opportunities to improve office workflows and procedures.
- Support compliance with company policies, safety documentation, and audit requirements.
- Provide ad hoc support to leadership and project teams as needed.
Qualifications:
- Education & Experience
- Associate degree in Accounting, Business Administration, or related field required; Bachelor’s degree preferred.
- Minimum 2-4 years of accounts receivable or billing experience, with at least 1 year in the construction industry highly preferred.
- Technical Skills
- Proficiency with QuickBooks, Sage, Viewpoint, or similar construction accounting software.
- Strong working knowledge of Microsoft Excel (pivot tables, formulas, data tracking) and other MS Office applications.
- Ability to learn and adapt to new software systems quickly.
- Key Competencies
- High level of accuracy and attention to detail in data entry, record-keeping, and reconciliation.
- Strong written and verbal communication skills to interact professionally with clients, project teams, and vendors.
- Proven ability to manage multiple tasks, prioritize deadlines, and work independently with minimal supervision.
- Strong problem-solving skills and a proactive approach to identifying and resolving issues.
- Commitment to maintaining confidentiality of sensitive financial information.
Top Skills
What We Do
Cogent Analytics is a business management consulting firm committed to serving privately held businesses in the US. Founded in 2014, we've grown from a small team of six to a thriving organization of over 220 dedicated professionals serving Main Street businesses across 36 U.S. states.
Our mission is to improve the lives of business owners by providing honest and effective business consulting services. We believe that small to mid-sized businesses are the backbone of our economy and the lifeblood of their communities. Our people-centric approach focuses on the individuals behind the businesses and the communities they serve.
At Cogent Analytics, we're more than just a business - we're a family that acts like a business from time to time. We invest heavily in our team, fostering a culture of support, growth, and recognition. We're proud of our A+ Rating with the Better Business Bureau, client testimonials, and lifecycle relationships that are testaments to our ethical business practices.
Join us as we continue to champion the cause of the entrepreneur, helping businesses overcome challenges, achieve their full potential, and contribute to the strength and vibrancy of our communities.
At Cogent, your business is our business — let's build something together.
Website: www.cogentanalytics.com
Email: [email protected]
Phone: (336) 665-8154
