Office Manager

Summary
The Corporate Office Manager is the backbone of our headquarters office, responsible for overseeing daily operations and ensuring a seamless and productive work environment for all employees. This role requires exceptional organizational skills, a proactive approach to problem-solving, and a keen eye for detail. The ideal candidate will be a self-starter who can confidently and successfully balance multiple tasks and projects and is dedicated to providing essential, high-quality support to our team members. 
This position is based at our Bethesda, MD headquarters office; the schedule is Monday through Friday from 8:00 am to 5:00 pm EST.
Responsibilities
Office & Supply Management:

• Maintain an organized, welcoming, and professional front office environment.
• Manage and maintain the office mail/copy rooms, ensure equipment is operational, supplies are replenished, and provide basic troubleshooting as needed.
• Oversee the inventory of refreshments for the company cafeteria, ensuring a well-stocked and appealing selection.
• Manage relationships with office vendors (e.g., cleaning services, supply vendors, maintenance/equipment contractors).
• Make small purchases on a company-held credit card, and complete timely expense reports to reconcile statements on an ongoing basis.

Administrative Support & Coordination:

• Provide comprehensive administrative support to employees based at the company's headquarters office, assisting with various requests to enhance productivity.
• Act as the primary point of contact for general office inquiries and direct employees to appropriate resources.
• Efficiently sort, distribute, and manage all incoming and outgoing company mail and deliveries.
• Work in collaboration with the Manager, Administrative Operations, to maintain a company-wide calendar for team meetings and events at HQ and ensure teams are prepared by confirming appropriate meeting space, materials, and any catering needs.
• Manage building and office access for individual employees and guests.

Facilities & Maintenance:

• Proactively identify, prioritize, and coordinate all maintenance and repair needs throughout the office space, including liaising with building management and external contractors to quickly address and resolve any building/maintenance issues.
• Oversee the setup and breakdown of meeting rooms and common areas, ensuring they are presentable and functional for daily use and special events.

Catering & Events:

• Plan catered office lunches for both regular team meetings and larger monthly all-staff gatherings (typically 50-60 people), ensuring dietary restrictions are accommodated and quality standards are met.
• Assist with the logistical planning and execution of internal company events at HQ or in the local area as requested.

Qualifications

• Bachelor’s degree + proven experience (at least 2 years) in an Office Manager, Facilities Coordinator, or similar administrative support role, preferably within a fast-paced environment.
• Exceptional organizational and time management skills with a strong ability to multitask, pivot, and prioritize effectively.
• Proactive and resourceful problem-solver with a strong attention to detail.
• Excellent verbal and written communication skills.
• Expert in Google Workspace (Gmail, Calendar, Docs, Meet, Drive, Gemini, etc.) and extremely comfortable with general office technology and basic AI tools.
• Ability to work independently with minimal supervision and as part of a team.
• Customer service-oriented mindset with a friendly and approachable demeanor.
• Ability to lift and move packages, office supplies, or small equipment as needed (up to 25 lbs).

The compensation package for this full-time, non-exempt position includes a base hourly range of $26.00 - $31.00. Individual compensation packages are based on job-related skills, experience, qualifications, work location, training, and market conditions. In addition to cash compensation (base salary and, where applicable, incentive or overtime pay), Brivonians enjoy a robust benefits and perks package tailored to their work location. Learn more at www.brivo.com/about/careers.