Office Manager

Job Description 

The Mixbook Moldova office is a place where far more than just work happens. It’s a place where our team has the opportunity to connect with each other, take creative risks, and engage with our community with the goal of achieving our mission: to empower creativity and deepen human connection. 

We’re looking for an impact-driven Office Manager with a strong operational mindset to join our team in Chișinău, Moldova. As our Office Manager, you will play a critical role in managing and overseeing the day-to-day operations of our local office, ensuring a productive and welcoming environment for all team members. This is a great opportunity for someone who thrives in dynamic environments, enjoys solving practical problems, and wants to grow within a forward-thinking, globally minded company.

This position is based in Chisinau, where a hybrid work model is available. While some remote flexibility is possible, we are looking for someone who can be regularly present in our central Chisinau office to lead on-site operations and maintain a strong in-person culture.

What You’ll Do 

• Oversee daily office operations to maintain a smooth, well-equipped, and efficient workplace.
• Manage vendor relationships and coordinate procurement of supplies, services, and equipment.
• Handle logistics for local team events and office visitors, including travel and workspace setup, supporting a vibrant, collaborative office culture.
• Liaise with local and US-based system administrators to troubleshoot office tech issues and track and support IT equipment needs.
• Contribute to safety and risk planning efforts, including fire evacuation procedures and workplace readiness.
• Maintain organized records, budgets, and internal documentation across operational areas.

What You’ll Need 

• 3+ years of experience in office, facilities, or project management roles.
• Strong organizational skills and attention to detail, with the ability to adapt to shifting priorities.
• Proven experience coordinating vendors and managing supplier relationships.
• Excellent communication skills, collaborating effectively across teams and with internal and external stakeholders.
• Fluency in Romanian and Russian; Intermediate+ English for daily written and verbal communication.
• Comfortable working with spreadsheets, internal tools, and shared drives to track budgets, equipment, and records.
• Proactive and solution-oriented, with a bias for action and sound judgment
• Familiarity with basic finance support tasks (e.g. invoice tracking, reimbursements, petty cash) is a plus.
• A strong sense of ownership and pride in maintaining a smooth, well-run office environment.

What You’ll Enjoy 

• Market-Leading Salary and Perks:
  • Enjoy a market-leading compensation package that reflects your talent and contributions.
• Collaborate in an Inspiring Environment:
  • Join a small, agile, and dynamic team that encourages innovation and creativity.
    
• Unlimited PTO:
  • Embrace a healthy work-life balance with our unlimited paid time off policy.
• Invest in Your Growth:
  • Benefit from personal budgets dedicated to learning and development, team-building activities, enriching your professional and personal journey.
    
• State-of-the-Art Office:
  
  • Work in a high-tech, modern office located in the heart of Chișinău, designed to inspire and enhance productivity.