Office Manager

Job Summary

Cision employs the brightest, most passionate people in the tech industry. We'd love for you to join our growing team! We invest in our people through training and professional development while supporting you along the way—all so you can meet your career goals. To us, the most important measure of our success is yours.

We are seeking a passionate and creative Workforce Experience Manager to curate an exceptional experience for Cision employees in our Chicago office. You will be responsible for fostering a vibrant and inclusive work environment that supports employee well-being, collaboration, and productivity, regardless of work style (hybrid or remote). As a champion of our company culture, you'll develop and implement innovative strategies to keep employees connected and engaged. This role will report to the Director, Global Facilites.

In this role, you will be responsible for managing various administrative tasks and providing support to ensure the efficient operations of our office. This role requires a detail-oriented individual with excellent organizational and communication skills. This role requires on-site presence 5-days per week (Monday-Friday) and will report to the Director, Global Facilities

Essential Duties and Responsibilities

Serve as the first point of contact for visitors, clients, and employees, helping and creating badge access and security.

Champion our employee values, finding creative ways to continually embed our core values into the office. 

Ensure the office is a warm, welcoming, and well-run space

Leading all aspects of managing our office, including mail processing, vendor management, food and beverage services, ordering office supplies, maintenance/work order requests, and serving as the liaison with building management as the main first point of contact.

Support current employees and onboard new employees ensuring equipment and technology needs are met to full satisfaction.

Responsible for set-up of conference rooms and overall calendar maintenance

Coordinates with local and national vendors, including, but not limited to: signage for the office, art work, supply management, any onsite vendors or contracted workers

Receive vendor invoices, obtain approval and remit to PRN Accounts Payable

Stock toner for printers and copiers and ensure they are in good working order.

Ensure beverages are ordered and stocked regularly and the break room is kept orderly and clean.

Company Offsites and Gatherings: Organize our major gathering moments in the year, whether it’s full-company offsites or mid-cycle, cross-functional meetings. Ensure environments are set up for inclusivity, productivity and maximized fun.

Health and Safety Compliance: Ensure compliance with health and safety regulations by implementing and maintaining appropriate protocols and procedures.

Oversee sorting and routing mail daily and all outgoing shipments.

Minimum Required Qualifications

Minimum 2-5 years of experience

Preferred Requirements

Previous experience in office administration or coordination role preferred.

Strong, verifiable track-record of success in similar roles

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Strong organizational and time-management skills.

Excellent verbal and written communication abilities.

Ability to multitask and prioritize tasks effectively.

Professional demeanor and customer service orientation.

Bachelor's degree or equivalent experience preferred.