Office Manager

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Clear Channel Outdoor

                                                                                                     

Job Summary:

The Office Manager will oversee a variety of day-to-day office, administrative, and support tasks. Responsibilities include, but are not limited to, reception, administrative and clerical support, inventory control and office staff supervision.

                                                                                                    

Job Responsibilities

• Point person for maintenance, mailing, shipping, supplies and equipment
• Manages relationships with vendors, service providers and landlord
• Develop office policies and procedures and ensure they are implemented appropriately
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events, booking travel, mailing, and shipping packages
• Provide ad-hoc support to office and other staff members and departments as needed, including organizing team events onsite
• Assists and maintains various reports as requested
• Maintains inventory of office supplies; orders new supplies as needed.
• Allocate tasks and assignments to subordinates and monitor their performance
• Other duties as assigned

Job Qualifications

Education and Certifications

• Associate degree preferred or equivalent combination of education, training, experience, or military experience

Work Experience

• 2+ years of office administration and clerical experience
• Advanced proficiency in Microsoft Office

Skills

• Strong organizational and planning skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners.
• Exceptional written and verbal communication skills and ability to handle confidential matters with the utmost discretion.
• Ability to work effectively independently and work with a sense of urgency to accomplish results.
• Extensive knowledge of office management procedures
• Forward-looking thinker who actively seeks opportunities and proposes solutions.
• Must maintain a positive and upbeat attitude even when faced with challenges.

Competencies

• Adaptability:  Adapting in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups.
• Analytical Thinking:  Analyzing and synthesizing information to understand issues, identify options, and support sound decision making.
• Attention to Detail:  Working in a conscientious, consistent and thorough manner.
• Client Focus:  Providing service excellence to internal and/or external clients.
• Collaborating with Others:  Working together with others in a cooperative and supportive manner to achieve shared goals.
• Embracing Diversity: Recognizing signs of conflict and interceding appropriately to resolve the situation.
• Fostering Communication:  Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and effectively gets message across.
• Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise.
• Team Leadership:  Assuming a leadership role in helping others achieve excellent results.

Physical Demands

The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands
• Must be able to lift up to 25 pounds at times
• Employee must have the ability to see written documents, computer screens and to adjust focus
• This job is performed in a temperature-controlled office environment

                                                                                                     

The Targeted Salary Range for this Illinois State position is $60,000 to $70,000 annually.  
Hourly roles are overtime eligible; Operations roles are Productivity Pay eligible.
Bonus Eligible

Comprehensive Benefits package offerings, which includes:

• Multiple Medical, Dental, and Vision Plans to choose from
• Health Care Spending Accounts (HSA and FSA Options)
• Medicare Assistance
• Dependent Care Flexible Spending Account
• Optional Short Term and Long Term Disability Plans
• Company Paid Employee Life and AD&D Insurance
• Supplemental Life and AD&D Insurance (Employee/Spouse/Child)
• Voluntary Benefits: Critical Illness, Accident, Identity Theft Protection, Legal Assistance, and Pet Insurance
• Pre-Tax Commuter Spending Account
• Employee Assistance Program (EAP), including access to the Calm app
• 401(k) Savings Plan with company match
• Paid Time Off (Accrued Vacation and Sick Plans)
• Discounted Gym Memberships
• Professional Development Opportunities
• Employee Resource Groups

Ultimate compensation will be based on several factors, including relevant experience, skills, scope and responsibility of the position, as well as pursuant to salary market benchmarks. This salary range is a good-faith estimate of the salary for this position. 

EEOC statement
As an equal opportunity workplace, we believe that being your authentic self enables us to deliver innovative advertising solutions while enhancing our communities. Our goal is to foster an inclusive environment where we celebrate you as you are, and value your growth and passion.

Location

Chicago, IL: 4000 South Morgan St, 60609

                                                                                                     

Position Type                                                                                             

Regular

                                                                                                    

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

 

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Current employees and contingent workers click here to apply and search by the Job Posting Title.