Workplace Assistant

About EXOGROUP: 

EXOGROUP is a set of companies made up of +200 talents and offering a wide range of services within the digital business landscape with headquarters in Barcelona and offices in Dublin, Porto, Valencia and Tarragona.

We are revolutionizing the online ad-serving industry for advertisers, publishers, and networks alike, and we are looking to recruit an Workplace Assistant for our Barcelona office.

Role:

Are you an energetic, organized, and people-first professional who thrives in a fast-paced, international environment? Do you love creating a positive office experience and ensuring everything runs smoothly behind the scenes? If so, EXOGROUP wants to hear from you.

We’re a team of 200+ digital business experts headquartered in Barcelona, with offices in Dublin, Porto, Valencia, and Tarragona. As a key player in the online ad-serving industry, we’re driven by innovation, ownership, and creativity, and we’re looking for a Workplace Assistant to help keep our Barcelona HQ running at its best.

Your Impact as a Workplace Assistant

As part of our Workplace & HR team, you’ll be the go-to person for everything related to the office. From maintaining our stunning workspace to supporting employees and coordinating travel and events, you’ll play a vital role in our day-to-day operations and culture.

This is a great opportunity for someone who loves multitasking, thrives on variety, and wants to be a vital part of an ambitious, people-driven team.

What You’ll Do

• Ensure the smooth daily operation of the office (supplies, maintenance, catering, cleanliness, etc.)
  
• Act as the first point of contact for visitors, calls, and external providers (landlord, security, cleaners, etc.)
  
• Keep the office tidy and welcoming throughout the day
  
• Manage courier services and distribute mail
  
• Track and report office-related expenses and liaise with Finance & Management for approvals
  
• Occasionally deliver/pick up supplies for events or special occasions
  
• Coordinate travel arrangements for employees (flights, trains, accommodation)
  
• Assist with onboarding (welcome packs, desk setup, relocation support)
  
• Ensure health & safety compliance, schedule check-ups, and lead evacuation drills
  
• Plan and organize office events: Christmas party, team lunches, employee/client gifts
  
• Support ad hoc tasks and collaborate with multiple departments
  

What You Bring

• Fluent in both Spanish and English (written and spoken)
  
• Friendly and professional with excellent interpersonal skills
  
• Strong organizational and multitasking abilities
  
• Proactive, resourceful, and solutions-focused
  
• Tech-savvy with experience using Google Workspace and office equipment
  
• Previous experience as an Office Manager or in a similar role is a plus
  
• Availability to work on-site Monday to Friday during regular hours

Work Setup

• Location: Barcelona HQ (Torre Mapfre)
  
• Schedule: Monday to Friday, regular office hours
  
• Type: On-site role
  

Why Join EXOGROUP?

At EXOGROUP, we believe people make the difference. We foster a culture where innovation thrives, ownership is encouraged, and your voice truly matters.

🌱 Growth & Learning

• Ongoing training via EXOGROUP University
  
• Annual training budget + study leave
  
• Access to Udemy for Business
  
• Language classes (English, Spanish, Portuguese)
  

💼 Career & Benefits

• Private health insurance
  
• Birthday off (paid!)
  
• Flexible compensation (meals, travel, childcare)
  
• Referral bonus.

🧘 Well-being Perks

• Office perks: Organic fruit, coffee, Monday breakfasts, subsidized catering
  
• Yoga classes, massages & Calm App access
  
• Subsidised fitness & well-being activities
  
• Office games/chill zone
  

🎉 Culture & Community

• Team-building trips
  
• Friendly, international team of digital experts
  
• A culture built on creativity, curiosity, and collaboration
  

Ready to take ownership of our Barcelona office?

If you're proactive, positive, and love keeping things running smoothly, we’d love to meet you!

Not the role you’re looking for? Explore more opportunities on our careers page.

The companies that are part of EXOGROUP are the data controllers regarding your personal data, in order to consider your application for present or future vacancies in our organization. For more information about the processing of your personal data and on how to exercise your rights of access, rectification, suppression, limitation, portability and opposition please visit the Protection Informative Clause Candidates.