Office Manager

Your experience and mindset:

• Previous working experience as a travel manager/office manager.
• Hands-on experience with international travels arrangement.
• Good time-management skills.
• Ability to multi-task.
• Strong interpersonal and communication skills.
• Critical-thinker and problem-solver.
• Fluent Serbian and English.

Responsibilities

• Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
• Office Setup Coordination: responsible for overseeing all stages of the office launch — including construction work, delivery of furniture, installation of IT equipment, security cameras, and access control systems. The office manager will be on-site to coordinate with contractors and ensure timely and high-quality execution of all preparation works.
• Organize travel arrangements for employees within the approved budgets (selecting and booking flights, hotels, taxi).
• Suggest improvement and innovation in travel policies and procedures.
• Coordinate with IT department on all office equipment.
• Provide general support to visitors.
• Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Facilities & Safety:
• Ensure compliance with fire safety regulations, including scheduling inspections and maintaining equipment (e.g. extinguishers, alarms).
• Oversee general workplace safety and adherence to Health, Safety & Environment (HSE) standards.
Catering & Office Meals: 
• Organize daily office meals, manage relationships with catering providers, and accommodate dietary preferences of employees.
Budgeting & Cost Control: 
• Monitor and report on administrative expenses; assist in planning and managing the office operations budget.
Event Coordination: 
• Plan and execute internal office events, team-building activities, and celebrations.
Administrative Support: 
• Assist with onboarding of new employees, manage office access and keycards, and support HR or Finance teams as needed.