Office Manager

Job Title

Office Manager

Job Description Summary

The Office Manager will be responsible for managing local office support operations for brokerage services within our West Los Angeles market. This role will ensure that administrative and operational functions are provided to the office in an efficient and effective manner. The Operations Manager will provide management oversight for administrative and office operations support staff within their markets. They will work closely with the Regional Director of Operations, Managing Principal, fee-earner(s) and staff within the market to provide support and implement strategic initiatives.

Job Description

Creatively solve problems to ensure the market’s offices operate in an efficient and effective manner

· Work with HR to hire, onboard, and evaluate administrative and office operations support staff

· Provide formal leadership, mentoring and supervision to the administrative and office operations support staff

· Oversee and manage the purchasing and maintenance of office supplies/equipment, mail room operations, office technology implementation, upgrades, support, facilities, telecommunications, emergency preparedness, and business continuity planning

· Solicit and negotiate vendor bids, contracts, and pricing

· Coordinate and distribute work between Broker support and Administrators if roles exist within local offices

· Work with Managing Principal, FP&A and Regional Director of Operations to draft and finalize budget (revenue and expenses)

· Help promote culture of compliance within office for fee-earners and support staff to routinely update CRM system

· Solicit input from service line, fee-earners and market leads at pre-budget meetings regarding recent wins, pipeline activity, anticipated recruiting and attrition, capital spend, etc.

· Work with Managing Principal and Regional Director of Operations to follow up with fee-earners, staff, Project Coordinators, as needed, to update pipeline information

· Maintain tracking of expenses related to deals, using Commissions Accounting and CRM Systems

· Track expense budgets for all deals and escalate concerns to Managing Principal and Regional Director of Operations, as needed

· Review and approve all expense reports and determine if expenses are appropriate and in policy in Expense system

· Review business case for necessity of expenditure

· Performs other related duties as required or requested

Background and Experience:

Demonstrated experience should include:

· Bachelor’s degree (BA/BS) required in any field; business/real estate preferred

· 5+ years of people management

· Excellent interpersonal communication, leadership and, relationship building skills.

· Demonstrated process improvement, continual improvement skills

Competencies:

· Exposure to project and process management

· Proven ability in conflict resolution

· Exposure to executive communications

· Excellent written, oral, and presentation skills

· Strong Microsoft Office Suite skills

· Knowledge of the real estate industry and business model

· Knowledge of Salesforce, Workday and budgeting software

· Ability to plan, organize, and manage processes

· Ability to read, comprehend, and analyze P&L statements

· Knowledge of HR practices, including recruitment, interviewing, hiring, employee relations, and staff development

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”