Office Manager

PRIMARY DUTIES AND RESPONSIBILITIES

·        Oversee daily office operations and ensure smooth functioning

·        Supervise and support administrative staff

·        Act as a liaison between departments and upper management

·        Manage office budgets and track expenses

·        Coordinates with maintenance services

·        Handle administrative tasks such as scheduling meetings and managing correspondence

·        Implement and enforce office policies and procedures

·        Communicating with department heads

·        Run reports or keep track of operational metrics as required

·        Support the Joint Health and Safety Committee and activities at the branch as assigned

·        Monitor/Support WorkDay activities as assigned; assist front line staff with navigation of WorkDay and submitting expenses

·        Work with OEP/Educator to prepare for any orientations/education sessions (make up binders, set up boardroom)

·        Make up Nursing bags and order supplies for skills labs and other clinical requirements as needed

·        Maintain relationships with landlords at all branches and maintenance crews to ensure building needs are addressed and report to leadership any concerns

·        Greet all staff/new recruits as they come in and support them as needed

·        Manage any contracts with the support of leadership for equipment at the branches and update accounting with any payment changes/issues (ex: water cooler)

·        Maintain daily cleanliness of the branch by emptying garbage, vacuuming, dusting, etc. as needed in between cleaning crews

·        Assist recruitment in welcoming/setting up for in person interviews and support any in office recruiting events (ex: picking up food/refreshments, setting up tables)

·        Post any memo’s/newsletters/union updates on the appropriate boards

·        Liaison with coordination and leadership on any concerns/issues brought to your attention and support coordination with any tasks/reports that are site specific

·        Assist with engagement and retention activities

·        Complete mask fit test as needed

·        Assist with DNA Collection Samples and monitor private inbox

·        Maintain seniority lists

·        Data collection and entry as required

·        Support satellite branches with all of the above and travel as required

Time Type:

Full time