Office Manager

Summary 

As an Office Manager at Casa Grande Chrysler, Dodge, Jeep, and Ram, you will be responsible for processing and generating financial data for all dealership departments, which together represent the accurate financial condition of the business. You will be responsible for providing accurate reporting to the dealer/general manager and are responsible for accounting office and administrative functions. 

Essential Duties 

• Office Management & Supervision: Trains, supervises, and organizes office personnel and day-to-day operations.
• Financial Reporting & Forecasting: Prepares monthly financial statements, daily DOCs, and assists with short- and long-term forecasting.
• Accounting Oversight: Controls posted documents, reconciles accounts, approves inventory/receivable adjustments, and processes month-end close.
• Cash & Banking Management: Prepares daily bank deposits, maintains petty cash, manages cash flow, and forecasts cash needs.
• Tax & Compliance Responsibilities: Prepares and submits tax deposits/returns, ensures government regulation compliance, and assists with audits.
• Manufacturer Relations & Claims: Manages warranty claims, rebates, co-op advertising, and ensures manufacturer accounts are accurate and up to date.
• Commission & Chargeback Administration: Prepares sales commission, chargeback, and floor plan reports; oversees chargeback program.
• Inventory & Floor Plan Control: Oversees vehicle inventory records, processes payoffs, and works directly with floor plan providers and banks.
• Customer & Account Management: Approves new charge accounts, manages collections, and handles past due accounts.
• General Administrative Duties: Manages key control, codes deliveries, compiles reports for leadership, and handles other tasks as assigned.
  

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree (B.A.) from a four-year accredited college or university
• Five to seven years of experience in an office administrative role
• Ability to read and interpret documents including but not limited to financial reports and legal documents 
• Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public
• Solid mathematical skills 
• Strong problem solving skills 
• Strong reasoning ability
• Excellent customer service and communication skills
• Ability to work in a fast-paced, team-oriented environment
• Strong organizational and multitasking abilities

What We Offer:

• Competitive base salary
• Health, Dental, and Vision benefits
• 401(k) with company match 
• A multitude of perks including student loan repayments, benefits for your pets, and much more
• Paid vacation and holidays
• Ongoing manufacturer and in-house training
• Employee vehicle purchase and service discounts

Legal Stuff: 

Hiring is contingent on passing a complete background check.  This role is not eligible for visa sponsorship.

CDJR is an equal employment opportunity employer.  All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law.  CDJR also prohibits harassment of applicants or employees based on any of these protected categories.

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.