Office Manager

Are you a highly organised and proactive Office Manager looking to make an impact in a dynamic and fast-paced environment? Do you thrive on keeping operations running smoothly, ensuring a great workplace experience, and supporting a high-performing team? If so, Edelman Brussels wants to hear from you!

About the Role

As our Office Manager, you’ll be the backbone of our Brussels office, ensuring everything runs seamlessly—from managing office operations and supplies to coordinating meetings, events, and sustainability initiatives. You’ll also provide executive support to our CEO and play a key role in finance and HR-related tasks.

The Office Manager is a member of the Finance & Admin Team and reports to the Finance Director of the Edelman Brussels office. 

The Office Manager is responsible for all aspects related to the smooth running of the office and general tidiness of the office and meeting spaces.

The Office Manager complies with company policies and procedures including ethics policies.

The Office Manager endorses the Edelman values such as quality, integrity, respect, entrepreneurial spirit, mutual benefits.

The precise nature of activities depends on the priorities and office work. However, the responsibilities and tasks are likely to include the  following: 

What you'll do

• Office Management:
• Organize and manage office operations, meetings, and supplies.
• Reception duties (hospitality for visitors, mail distribution and processing, incoming calls…)
• Manage meeting rooms booking & set up of meeting rooms
• Maintain office supplies, business cards, and kitchen/beverage facilities.
• Organize team events and arrange catering for business lunches and office events meetings.
• Oversee travel bookings and coordinate the issuance of Purchase Orders.
• Maintain office premises, ensure health and safety compliance, arrange necessary repairs and plan office moves/refurbishments.
• Act as a point of contact for sustainability initiatives (Green Team) and environmental data reporting (currently via SoFi)
• Participate in quarterly EMEA Workplace Experience team calls sharing local news and ideas
• Participate in monthly Global Citizenship calls as the office representative
• supporting the teams as needed, etc). 







• Finance:
• Liaise with accounting for invoices and property management for office maintenance.
• Support to the Finance Manager:
• Manage vendor contracts and office services budgets.
• Create new vendors for GFS.
• Prepare Purchase Orders for supplies ordered by the Office Manager.
• Follow up on all Purchase Orders with staff members.
• Coordinate telephone subscriptions with local provider (Proximus)
• Coordinate membership and subscriptions
• Support to the Business Manager.
• Create new clients in GFS.
• Coordinate Clients’ database.
• Send client’s invoices.
• Review the Accounts Receivables.
•  
• People Development and HR:
• Coordinate new hire orientation with local HR and IT.
• Plan and execute employee welfare events and team-building activities in partnership with HR.
• Be a first aider and fire marshal in the event of an evacuation.







• Executive Assistant to the CEO – 10%
• Coordinating the CEO’s agenda with external partners and business contacts.
• Coordinating global/regional and inter-office calls.







• Candidate Qualities:
• Self-motivated with strong prioritization skills and commitment to company values (Quality, Integrity, Respect, Entrepreneurial Spirit, Mutual Benefits).
• Demonstrate good judgment and professionalism in all tasks and interactions.
• Ability to solve problems independently, make sound business decisions, and deliver tasks within deadlines and budget.
• Strong communication and discretion with team members, clients, and vendors.
• Consistent progress in responsibilities and alignment with office lead expectations.
• Fluent in English and French or Dutch

What we're looking for

•  Proven experience as an Office Manager.
• Strong problem-solving skills, ability to multitask, and a proactive mindset.
• Excellent communication and organizational skills.
• Fluency in English and French or Dutch.
• A team player who thrives in a fast-paced, international environment.

Our Benefits 

Our benefits and policies are designed to ensure our employees feel comfortable, inspired and equipped to thrive and do their best work. We offer a wide range of benefits across health, family, community, finance and time away including: 

Competitive Annual Holiday plus an additional days holiday for your birthday and 3 days over the festive season.    

Flexible working - Hybrid working policy and 30 days work from anywhere worldwide!    

Financial Wellbeing - Pension plan, income protection, and life insurance at 4x annual salary.   

Building a Family - Whether it’s maternity leave, adoptive leave or shared parental leave, take up to five months on full company pay. We also celebrate the arrival of your child or wedding day by offering a company child & wedding gift. In addition Edelman partners with Peppy, a specialist healthcare and wellbeing service that provides all employees with access to expert pregnancy and parenthood, menopause and fertility support.    

Health and Wellbeing – Access to Private Medical Insurance, Digital GP and wellbeing program, Cycle to Work Scheme, subsidised corporate gym membership, a Quit Smoking Scheme, Annual flu vaccinations and 24/7 access to trained professionals in relation to a range of issues, in absolute confidence.    

Personal and Professional Development- Clear progression routes and continuous training/professional development via Edelman Learning Institute  

Community – Get to know your colleagues and unwind at our weekly staff get together. We also encourage everyone to take part in our Citizenship Activities where you can spend a day each year helping a charitable cause, paid for by us.  

Our Values

Core to our culture are our values, which guide our behavior, support a client-centric approach, influence the way we work with each other, our clients and the community, and inspire great work. 

The Relentless Pursuit of Excellence: Bringing the best of ourselves and partners to our clients.   

The Freedom to be Constantly Curious: Tenacious, flexible and thorough approach that drives creativity and growth for clients and ourselves.   

The Courage to do the Right Thing: Trusted and resilient partner, committed to building a diverse, equitable and inclusive workforce, that prioritizes the wellbeing of ourselves and our colleagues.   

The Commitment to Positively Impact Society: Performing our work with an environmental conscience, and a sense of tolerance, fairness and equality.  

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