Office Manager

In this dynamic role, you’ll take ownership of critical responsibilities across office administration and human resources management, ensuring our facilities run smoothly and our people thrive. From maintaining cutting-edge Teledriver stations and coordinating seamless onboarding experiences to managing logistics for our global teams and organizing impactful company events, you will be at the heart of creating a supportive, efficient, and inspiring workplace. If you’re a proactive problem-solver with a passion for operational efficiency and team success, this is your opportunity to make a significant impact at Vay as we scale our innovative vision:

Office Administration:

• Manage office facilities, including Teledriver stations, workshops, and office areas.
• Oversee supplies, snacks, and drinks, ensuring availability for daily needs and events.
• Maintain a clean, functional office: ensure coffee machines, water, and dishwashers are ready each day.
• Coordinate repairs, maintenance, and vendor relationships.
• Arrange logistics for visiting team members (accommodations, access, transportation).
• Document and optimize office processes in Confluence.
• Support leadership with meetings, scheduling, and events.
• Plan and execute monthly/quarterly company events.
• Manage internal use of company vehicles and oversee post management.

Human Resources Management:

• Facilitate onboarding processes in collaboration with the Talent Acquisition team, including:
  • Welcoming new hires and providing an office tour.
  • Explaining general workplace rules, amenities, and guidelines.
  • Introducing the manager and/or buddy, assigning workspaces, and setting up their first day for success.
• Manage employee badge access (physical key cards and digital systems).
• Handle offboarding procedures, including revoking access for departing team members.

The profile:

• Experience in office or facilities management, preferably in a startup or fast-moving work environment.
• Proven ability to coordinate events and manage logistics.
• Tech-savvy, with proficiency in tools like Google Workspace and other relevant software.
• A proactive problem-solver who ensures smooth operations without requiring constant oversight.
• Eager to learn and thrive in a fast-paced, dynamic startup environment.
• A collaborative team player, ready to take ownership and contribute to the company’s success.
• Strong organizational and multitasking skills with exceptional attention to detail.

Our values:

• We pioneer change: At Vay, we’re doing work that has never been done before. This comes with challenges, frustrations and failures along the way. We embrace these challenges through perseverance and innovation, delivering creative solutions to overcome them.
• We fuel collaboration: At Vay, we work as a team and strive for a common goal. We celebrate diversity and encourage different opinions. Our teams and partners communicate and collaborate openly. Together we build, improve, and grow.
• We drive action: At Vay, everyone takes pride and commitment in their role for every task and every challenge. We are biassed towards action and get behind the steering wheel, even when there is none. We are empowered to take initiative and drive it to completion.
• We build trust: At Vay, we consistently do the right thing, and follow through on our commitments to stakeholders, users and society. We understand their expectations and always respond in a way that feels human and respectful. We always put safety first and safety second.
• We create magic: At Vay, we don’t just make things that work, we build products people love. We create unexpected and delightful moments for our riders. We design end-to-end experiences that leave a lasting expression.

Additional benefits:

• Salary
• Company ESOP (stock options)
• You’ll be joining a highly committed, experienced, fun, and international team from over 30 countries. The team has previously worked at companies such as Tesla, Google, Waymo, Zoox, Byton, Argo, Amazon, Uber as well as Audi, BMW, and Daimler and has founded various companies before
• You would be a part of solving transportation in metropolitan areas all over the world
• We organise thoughtful & fun team events throughout the year
• We provide healthy snacks, drinks, and coffee at our downtown office in Las Vegas