Hivebrite is an all-in-one community management and engagement platform. Our mission is to provide organizations with the tools they need to create impactful communities.
Our SaaS platform serves customers across a variety of industries including higher education, non-profit, and corporate. Founded in 2015, today we count more than 900 customers worldwide - including Boeing, the Obama Foundation, the National Academy of Sciences, the University of Notre Dame, the U.S. Naval Academy, the British Heart Foundation, the Imperial College London, the P&G Alumni France, and Le Wagon Alumni.
We employ over 170 people across our entities in Paris, New York, the UK, and Sydney, and 30+ nationalities are represented in our team! 🌍
At Hivebrite, we believe in the importance of balancing your work commitments and personal life. You’re able to have a real impact on meaningful communities while prioritizing your personal life and goals. Our work policy encourages a healthy work-life harmony with a flexible schedule.
We also have many initiatives to keep our global team connected, offering opportunities to meet and socialize with team members virtually and in-person! 👋
For these reasons, we were awarded Best Hybrid Place to Work by BuiltIn in the US and Choose My Company and HappyIndex at Work in France last year! 🏆
Find out everything about us here!
Jump aboard, and join the hive! 🚀
🌟YOUR ROLE WILL BE :
You will work with People, Finance and Ops teams to ensure the smooth running of the French office on a day-to-day basis. You will be a key contributor in ensuring that Hivebrite employees in France, UK, APAC and RoW enjoy excellent work conditions, while providing best-in-class support on the administrative and office management parts.
If you want to know more about your potential future team, meet the Support team here!
🌟 YOUR MISSION WILL BE:
- Paris Office Operations and Administration
- Office Operations and Administration
- Employee Support and Onboarding
- Budget and Expense Management
- Event Planning and Coordination
- You respond to daily requests from Hivebrite Workers to ensure their well-being while they are at work : your priority is to ensure them the best experience possible
- You are in charge of ensuring the office always looks pleasant and is always a comfortable environment to work in
- You are able to implement processes and systems or create new ones for smooth running of the office
- You are in charge of creating and improving a nice and inspiring work environment that reflects Hivebrite’s values
- You organize office layout and are able to maintain all equipment, and furniture as needed
- You liaise with suppliers, vendors, and contractors, negotiating contracts and monitoring quality
- You organize health and safety training and ensure adherence to workplace safety standards
- You assist the People team with onboarding (and offboarding) Hivebriters by ensuring a smooth orientation process
- You support company European events and activities to foster a positive and inclusive culture
- Act as a point of contact on FR office-related issues, resolving concerns effectively
- You track and manage the office budget, including expenses related to facilities, supplies, and other administrative costs
- You prepare and present budget reports, identifying opportunities for cost-saving
- You support the Workplace Experience in animating the Hivebrite community around frequent internal and external events. You will also act as a logistic point of contact for all events organized by our different departments
- You organize logistics for meetings, conferences, and travel arrangements for employees when it’s needed
🌟YOU MIGHT BE A FIT IF YOU HAVE:
- You have worked as Office Manager or Office Coordinator in a fast growing company, ideally international environment for at least a year
- You have exceptional organization skills and strong attention to detail with a keen eye for accuracy
- You are calm under pressure, can effectively prioritize, multitask and manage time
- You have strong project management and change management capabilities
- You are able to effectively communicate in English and with the team at large and across office locations (US, Europe and APAC)
- You enjoy creating an environment where everyone feels welcome
🌟 RECRUITMENT PROCESS
- A 45 min video call with Max, our Talent Acquisition Manager
- A 1 hour video-call with Clémence, our VP People and your potential future manager, to go deeper on the job description and for you to understand the expectations of the role.
- A 1 hour video-call with Mélodie and Evann (Talent Acquisition Manager US), to meet some other members of the People Team
- A 30 minutes meeting with Valentin (IT Manager), with whom you will potentially collaborate on projects
- A last meeting with Jean our CEO, to talk about you and Hivebrite
🚀Our recruitment process lasts max 15 working days and we can deliver an offer 48 hours after the final interview!
🌟HIVEBRITE'S PERKS & BENEFITS:
Work-Life balance:
- A really flexible remote policy detailed here 🏡
- Nomad days policy (work from somewhere else between 1 and 12 weeks per year) - check out the full policy here ✈️
- 2 months of paid leaves for the second care-giver 👨🍼
- Up to 5 days off for parents with sick kids per year 🤒
- Up to 3 days off per year to spend quality time with your kids 👶
- A special family plan with extra leaves for certain situations 🏠
- Around two weeks of RTT to enjoy more time off with your friends and familly 🏝
- A paid day off for your birthday 🎉
- A paid volunteer day : volunteer for a cause that you care about during a paid day off 🌱
- Support for mental health via Moka Care (sessions paid by Hivebrite, collective sophrology sessions, etc.) 💆
Office life:
- Morning's office in the center of Paris with a rooftop just for us!
- Pool 🎱, foosball ⚽️, and a gym room 🏋️
- International team - you will easily hear 3 different languages in the same conversation 🌍
- Team building with dedicated budget for events every month with your team and yearly with your entire department 🎉
- Squads days for our engineering team - two days per month we meet at the office 💡
- Recurring events to gather together and spend fun times 🥳
- Internal mobility and professional training to support your career 🚀
- Personalized well-being and growth follow up 📈
- Your Employee Journey detailed here 🍃
- Check out our instagram page here to discover our team and this page, to know more about us 📷
On the financial side:
- Alan: Covering and insurance package boosted (extra for vision, dental care, alternative medicines,...) 🩺
- For Paris employees, 100% of your Navigo Pass reimburse 🚇
- Lunch vouchers with Swile 🥧
- CSE advantages with Swile 🎁
- A 200€ remote equipment allowance to build your work-from-home starter kit (desk, chair, etc…) 🖥️
- The latest Apple’s equipment 🍏
- A competitive salary package - we constantly ensure that we're aligned with the market 🤝
If you want to know everything you need about Hivebrite, check out our Welcome To The Jungle page : here!
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What We Do
Headquaterted in France, our mission is to help organizations build instrumental communities: managed, actionable networks where users can easily reach out to each other, as well as share and access structured resources and professional opportunities.
We’ve developed a powerful solution that allows our clients to easily brand, customize, and engage their communities. Leveraging modern design standards and an advanced suite of functionality, organizations can offer their stakeholders a dedicated networking space where they can share knowledge and experiences, benefit from targeted opportunities, and keep in contact with both the program and each other.
With hundreds of clients in more than 40 countries, offices in Paris and New York, the startup launched in 2015 already has prestigious clients such as Boeing, Kraft Heinz, Pokemon, Adidas, WWF, the United Nations, New York Stock Exchange; as well Stanford, MIT, Columbia, and Princeton Universities.
Why Work With Us
Our entrepreneurial team values initiative, thinking outside of the box, autonomy, and humility. We are fast-growing company with international reach that offers many opportunities for increasing your responsibilities over time within Hivebrite. While we work very hard at what we do, there's also time to balance your personal life and priorities.
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