Office Manager

Posted 2 Days Ago
Be an Early Applicant
Brussels
1-3 Years Experience
Fintech
The Role
The Office Manager will oversee office administration, manage supplies, coordinate vendor contracts, assist with internal events, and act as a liaison for IT and facilities. Responsibilities also include managing safety procedures and responding to service requests.
Summary Generated by Built In

Let’s be #BrilliantTogether

The Corporate Services (CS) team creates a productive, rewarding, and secure working environment by providing the necessary tools and support to work efficiently and effectively.

We collaborate with other teams, support their goals, and facilitate a professional work experience for all.

REPONSIBILITIES

- Partner with other members of the EMEA Corporate Services team on special projects and firm-wide administrative oversight.
- Act as the office liaison for facilities and property management issues.
- Manage office and pantry supplies inventory, ordering, receiving, unpacking, and tracking on replenishment timing.
- Coordinate with vendors including cost negotiation, contract implementation, and invoices reconciliation and payment process.
- Manage postal and courier services including receiving company documents and internal dispatchment.
- Assist with planning and coordination of internal events such as company town halls meetings, executive meetings and offsites, office lunches, team events, and holiday parties.
- Collaborate with Office Head.
- Provide help with regional Facilities Management projects. Support any office related projects (AV upgrade, refurbishments, construction works, move of offices, etc.)
- Being the primary contact for office IT related queries and working with a global team on standard procedures relating to IT equipment
- Work with the People Team to provide ad-hoc HR support and language translation support.
- Monitor and address issues submit through ISS’ internal service request ticketing system, Service Now (includes visitor management and reception – answering calls, greeting visitors and staff, adding visitors to security system, and directing them appropriately)
- Being the primary contact for office security and working with a global team on standard procedures relating to security and contingency planning
- Managing Health & Safety and Fire Safety Procedures ensuring we are compliant with legislation, arranging training and establishing standards and procedures where necessary.
- Other ad hoc projects and duties as advised by reporting manager.

REQUIREMENTS

- 2-3 years of experience in relevant field of office administration

- knowledge of English language (C1 or above)

- Strong office administrative skills

- Strong communication skills verbally and in written form as well

- Ownership of projects & ability to plan ahead

- Experience in multinational environment

NICE TO HAVE

- knowledge of French/Dutch language (at least B2)

- basic accounting background & basic interest in IT

#LI-RH1 #ASSOCIATE

What you can expect from us

Our people are the moving force behind ISS STOXX. We are dedicated to hiring the best, most talented people in our industry and empowering them with the resources and support to enhance their career, health, financial and personal well-being. 

We are committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We are invested in our people and are working every day to ensure a diverse, equitable, and inclusive workplace.

Let’s empower, collaborate, and inspire one another. 

Let’s be #BrilliantTogether.

About ISS STOXX

ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985, we offer top-notch benchmark and custom indices globally, helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance, sustainability, cyber risk, and fund intelligence. Majority-owned by Deutsche Börse Group, ISS STOXX has over 3,400 professionals in 33 locations worldwide, serving around 6,400 clients, including institutional investors and companies focused on ESG, cyber, and governance risk. Clients trust our expertise to make informed decisions for their stakeholders' benefit. 

Visit our website: https://www.issgovernance.com

View additional open roles: https://www.issgovernance.com/join-the-iss-team/

Institutional Shareholder Services (“ISS”) is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. It is our policy to prohibit discrimination or harassment against any applicant or employee on the basis of race, color, ethnicity, creed, religion, sex, age, height, weight, citizenship status, national origin, social origin, sexual orientation, gender identity or gender expression, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, genetic information, or any other characteristic protected by law (referred to as “protected status”). All activities including, but not limited to, recruiting and hiring, recruitment advertising, promotions, performance appraisals, training, job assignments, compensation, demotions, transfers, terminations (including layoffs), benefits, and other terms, conditions, and privileges of employment, are and will be administered on a non-discriminatory basis, consistent with all applicable federal, state, and local requirements. 

The Company
HQ: Rockville, MD
2,115 Employees
On-site Workplace
Year Founded: 1985

What We Do

Founded in 1985, Institutional Shareholder Services group of companies (ISS) empowers investors and companies to build for long-term and sustainable growth by providing high-quality data, analytics and insight. ISS, which is majority owned by Deutsche Bourse Group, along with Genstar Capital and ISS management, is a leading provider of corporate governance and responsible investment solutions, market intelligence, fund services, and events and editorial content for institutional investors and corporations, globally. ISS’ 2,200 employees operate worldwide across 29 global locations in 15 countries. It’s approximately 3,100 clients include many of the world’s leading institutional investors who rely on ISS’ objective and impartial offerings, as well as public companies focused on ESG and governance risk mitigation as a shareholder value enhancing measure. Clients rely on ISS’ expertise to help them make informed investment decisions.

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