The Role
The Office Manager will oversee front desk operations, manage supplies, maintain cleanliness and organization in the office, and support various administrative tasks. This role includes liaising with vendors and facilities staff and planning office activities while ensuring a welcoming environment for visitors and employees.
Summary Generated by Built In
Tower Research Capital LLC, a high-frequency proprietary trading firm founded in 1998, seeks an Office Manager to join our Office Management team.
This is a temporary position (24 hours/week) that will report directly to the Global Head of Office Management.
Responsibilities
- Managing the firm’s front desk, welcoming candidates, vendors, and visitors
- Overseeing and directly supporting all day-to-day OM operations in the South Carolina office
- Acting as a central resource for employee inquiries
- Helping to define processes, standards, and procedures for the OM department
- Ordering and accepting delivery of breakfast and lunch on a daily basis, including organizing orders for easy employee pick up
- Managing office and kitchen supply ordering, ensuring supplies are well-stocked and organized
- Managing pantry organization and cleanliness, including the loading, unloading, and running of the dishwasher
- Monitoring and accounting for the overall cleanliness, organization, and inventory of the office
- Overseeing conference room calendars
- Working with the AMER Events Manager to plan and implement activities for the office
- Managing the shipping, receiving, and distribution of all mail and packages
- Working with vendors to maintain accounts including but not limited to lunch, magazine subscriptions, shredding services, Bevi machines, & coffee machines
- Liaising with facilities staff as necessary to maintain general appearance and function of office as well as coordinate for emergency communications
- Liaising with building management staff as needed, including for parking and access issues/requests
- Liaising with IT for desktop setups and troubleshooting
- Ad hoc administrative duties for management and employees
Qualifications
The ideal candidate is proactive, punctual, detail-oriented, organized, and creative with:
- Professional team player dedicated to customer service
- Ability to manage time and prioritize workload effectively, as well as the ability to reprioritize at a moment’s notice
- A positive, friendly, and helpful attitude
- Strong written and verbal communication skills
- An ability to effectively build relationships across groups and levels, seeking a wide range of suggestions and then implementing them
- Proficiency in G-Suite and Microsoft Office with particular expertise in Excel
- Demonstrated ability for thoroughness, attention to detail, and good judgment
- Ability to work well under pressure and manage multiple priorities at the same time
- Recognizes the value of both the small and large contributions made; must have a “No task is too big or too small” mindset
Tower Research Capital is an equal opportunity employer.
The Company
What We Do
Founded in 1998 by Mark Gorton, Tower Research Capital is a trading and technology company that has built some of the fastest, most sophisticated electronic trading platforms in the world.
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