Office Manager

Let’s be #BrilliantTogether

We are currently looking for an Office Manager to join our team in Munich.

As an Office Manager you will provide administrative support based in Munich office and oversee the German/Swiss Corporate Services Team.

• Partner with other members of the EMEA Corporate Services team on special projects and firm-wide administrative oversight.

• Act as the office liaison for facilities and property management issues.

• Manage office and pantry supplies inventory, ordering, receiving, unpacking, and tracking on replenishment timing.

• Coordinate with vendors including cost negotiation, contract implementation, and invoices reconciliation and payment process.

• Manage postal and courier services including receiving company documents and internal dispatchment.

• Assist with planning and coordination of internal events such as company town halls meetings, executive meetings and offsites, office lunches, team events, and holiday parties. 

• Collaborate with Office Head and the Works Councils

• Provide help with regional Facilities Management projects. Support any office related projects (AV upgrade, refurbishments, construction works, move of offices, etc.)

• Being the primary contact for office IT related queries and working with a global team on standard procedures relating to IT equipment

• Work with the People Team to provide ad-hoc HR support and language translation support.

• Monitor and address issues submit through ISS’ internal service request ticketing system, Service Now (includes visitor management and reception – answering calls, greeting visitors and staff, adding visitors to security system, and directing them appropriately) 

• Being the primary contact for office security and working with a global team on standard procedures relating to security and contingency planning

• Managing Health & Safety and Fire Safety Procedures ensuring we are compliant with legislation, arranging training and establishing standards and procedures where necessary.

• Other ad hoc projects and duties as advised by reporting manager.

Skills required include:

• Strong office administration skills – critical thinking & problem-solving

• Fluent communication skills both verbal and written in German and English

• Advanced Microsoft Office skills (Excel, Word, PowerPoint & Teams)

• Time-management skills - able to prioritize multiple tasks effectively in a fast-paced environment; flexible with working hours

• Excellent organizational skills and takes a methodical and thorough approach

• Excellent interpersonal skills

#LI-TG1

What you can expect from us

Our people are the moving force behind ISS STOXX. We are dedicated to hiring the best, most talented people in our industry and empowering them with the resources and support to enhance their career, health, financial and personal well-being. 

We are committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We are invested in our people and are working every day to ensure a diverse, equitable, and inclusive workplace.

Let’s empower, collaborate, and inspire one another. 

Let’s be #BrilliantTogether.

About ISS STOXX

ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985, we offer top-notch benchmark and custom indices globally, helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance, sustainability, cyber risk, and fund intelligence. Majority-owned by Deutsche Börse Group, ISS STOXX has over 3,400 professionals in 33 locations worldwide, serving around 6,400 clients, including institutional investors and companies focused on ESG, cyber, and governance risk. Clients trust our expertise to make informed decisions for their stakeholders' benefit. 

Visit our website: https://www.issgovernance.com

View additional open roles: https://www.issgovernance.com/join-the-iss-team/

Institutional Shareholder Services (“ISS”) is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. It is our policy to prohibit discrimination or harassment against any applicant or employee on the basis of race, color, ethnicity, creed, religion, sex, age, height, weight, citizenship status, national origin, social origin, sexual orientation, gender identity or gender expression, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, genetic information, or any other characteristic protected by law (referred to as “protected status”). All activities including, but not limited to, recruiting and hiring, recruitment advertising, promotions, performance appraisals, training, job assignments, compensation, demotions, transfers, terminations (including layoffs), benefits, and other terms, conditions, and privileges of employment, are and will be administered on a non-discriminatory basis, consistent with all applicable federal, state, and local requirements.