Description
Kids Junction is seeking an experienced and professional Office Manager to join our team. This position will be responsible for providing administrative support to center Administration and Directors through general office management and organization responsibilities. This position will be expected to interact professionally with the children, families and staff. This position will also support the center through general non-administrative duties.
Who we are: Kids Junction Preschool Learning Center has been faithfully serving families in the Madison area through daycare and education since 2004. Since we are a family-run preschool and childcare center, the children who step through our doors are like an extension of our own family. From the youngest baby on site to the most senior staff member, we treat each other the way we’d like to be treated: as valuable, creative individuals. As a faith-based daycare, we center our decisions on Christian values of love, respect, honor, integrity, kindness and grace. These values direct the way we treat each other and the way we interact with the children in our care.
Partnering with Families to Build Strong Mind, Body and Christlike Character in infancy, preschool and school age.
About the job: The Office Manager will be responsible for providing administrative support to center Administration and Directors through general office management and organization responsibilities. This position will be expected to interact professionally with the children, families and staff. This position will also support the center through general non-administrative duties.
The hours for this role are Monday through Friday 7:00a-4:00pm
Primary Responsibilities:
- Answer calls and greet visitors in a professional, courteous, and timely manner and provide general information and answer requests, or direct them to the appropriate person.
- Maintain all child files for the center for current, future, and past children; follow up with families, as needed, for any missing documents; monitor and update allergy lists for all children at the center; ensure required medications for children are processed regularly and stored properly.
- Oversee the ProCare Engage system daily ensuring staff and children are accurately checked in and follow up with staff/parents as needed; assist new families with setup in the system; review and approve pictures entered into the system by staff.
- Maintain logs for licensure procedures, medicine administration, accidents, lunch counts, bus sheets.
- Maintain and organize general office spaces, which includes, but is not limited to bulletin boards, stocking office supplies, signage, parent resources, etc.; maintain and clear the lost and found on a consistent basis.
- Assist billing department with accounts receivable; serve as the main back up for any billing needs.
- Assist center Directors with inventory management and ordering of diapers and other classroom supplies.
- Call families for sick children when determined by Administration the child should be sent home
- Assist with bathroom breaks for teachers, as needed
We're Looking for Team Members Who Have:
- High School diploma, or equivalent; Associate's degree in office administration or business management preferred
- 5-10 years of related work experience with progressive responsibilities in a professional office setting
- Experience providing administrative and/or logistical support in a childcare, daycare, or education setting preferred
- Proficient in Microsoft Office applications and willingness to learn other applications
- Ability to foster teamwork and thrive in a collaborative environment
- Excellent written and verbal communication, portraying a high degree of professionalism
- Strong customer service skills
- Demonstrated adaptability with skills to pivot and multi task when needed
Perks of the Job:
- ICHRA medical plan contribution
- Dental and Vision plans
- HSA Matching
- Direct Primary Care plan
- 401K Plan & Employer Matching
- Paid Time Off
- 10 Paid Holidays
- Meaningful employee childcare discount
- Cell Phone Program
- Professional learning and development included, with additional development opportunities available
- Generous membership discount at the health club where Kids Junction is located
- Employee Milestone Recognition Program
- Free Off-Street Parking
- Bus Line & Bike Trail Access
Kids Junction is proud to be an equal opportunity employer.
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
- Vision insurance
Skills Required
- High school diploma or equivalent
- Associate's degree in office administration or business management
- 5-10 years of related work experience with progressive responsibilities in a professional office setting
- Administrative or logistical support experience in a childcare, daycare, or education setting
- Proficiency in Microsoft Office applications
- Willingness to learn other applications
- Ability to foster teamwork and thrive in a collaborative environment
- Excellent written and verbal communication
- High degree of professionalism
- Strong customer service skills
- Adaptability and ability to multitask
What We Do
Kids Junction is a faith-based, family-owned early childhood center and preschool in Madison, Wisconsin, serving infants through 5th grade. With over 20 years of experience, they are dedicated to partnering with families to nurture children's minds, bodies, and Christlike character. They provide a nurturing, play-based learning environment rooted in Christian principles to support the social, emotional, and academic development of young children.
