Why Sintra?
50,000+ small business owners use Sintra every day. Not because it's another SaaS tool — but because our AI helpers actually feel like teammates. They reply to customers, post on social media, analyze data, and much more. For someone running a business alone, this is the first time they've had help that actually helps.
We've built something people care about. Now we need to make it great.
Quick summary: We’re seeking an experienced Office Manager to keep our workplace organized, efficient, and enjoyable as our team continues to grow. This is a hands-on role for someone who’s comfortable juggling multiple priorities at once, anticipates needs before they arise, and knows how to create an environment where people can do their best work.
What you'll do
Own day-to-day office operations, ensuring a well-organized, functional, and welcoming environment for the team.
Manage office supplies, equipment, and inventory - proactively ordering and coordinating purchases when needed.
Handle onboarding logistics by preparing workspaces and arranging laptops and equipment for new joiners.
Coordinate vendors, service providers and building management,
Partner with our in-house chef team by coordinating food orders, managing kitchen supplies, and supporting daily lunch service.
Support overall workplace experience, including maintaining a positive atmosphere and organizing team moments when appropriate.
Continuously improve office processes, anticipate operational needs, and solve problems before they impact the team.
Support office expansion and relocation projects.
Who we're looking for
Experience in office management, workplace operations, or office administration.
Strong organizational and multitasking skills with excellent attention to detail.
Proactive and resourceful mindset - you take ownership and act independently.
Reliable, practical, and calm under pressure in a fast-paced setting; comfortable coordinating multiple stakeholders and handling changing priorities.
Strong communication skills and a natural ability to create a positive, supportive office environment.
English and Lithuanian language skills.
(Bonus) Experience supporting office moves, scaling teams, or improving operational processes.
Salary range: €1700-2600/month gross, depending on experience.
Benefits
Equity package: share in the company’s long-term success through an equity plan that rewards your impact and commitment.
Flexible working model: enjoy a flexible approach to work that supports a healthy balance between your professional and personal life.
Private health insurance: comprehensive private health coverage to support your well-being.
Workout sessions with a personal trainer: access guided workout sessions with a personal trainer to help you stay active, healthy, and motivated.
Daily office-provided lunch: fresh, complimentary lunch provided in the office every workday to keep you energized and focused.
By submitting your application you confirm that you have read and understood our Privacy Notice for Job Candidates: https://bit.ly/4b9hhlE
Skills Required
- Experience in office management, workplace operations, or office administration
- Strong organizational and multitasking skills
- Excellent attention to detail
- Proactive and resourceful mindset
- Ability to work reliably and calmly under pressure in a fast-paced setting
- Ability to coordinate multiple stakeholders and manage changing priorities
- Strong communication skills
- English language skills
- Lithuanian language skills
- Experience supporting office moves, scaling teams, or improving operational processes
What We Do
Sintra develops AI-powered digital assistants—described as AI employees—for small businesses. Its platform provides specialized helpers that automate everyday workflows across functions such as social media, copywriting, customer support, sales, and recruiting. The company’s mission is to help entrepreneurs build and scale their businesses with smart AI workers available around the clock, serving as an accessible first AI hire for growing companies.
