Office Manager

AppLovin is searching for a highly motivated and organized Office Manager with experience in administrative support. The Office Manager will serve as the first point of contact for all guests, vendors, and candidates, providing support to visitors and employees while maintaining a strong onsite presence and delivering exceptional customer service. This role is an integral part of AppLovin’s day-to-day operations and will also provide basic IT support and assist the HR team with benefits coordination and office perks.The ideal candidate has experience working in a fast-paced, dynamic environment and supporting the needs of employees. This role is based in our Singapore office and is a 100% in-office role.

• Serve as the primary point of contact and the welcoming face of the Singapore office. Engage with employees daily to support and enhance their overall workplace experience through proactive communication and problem-solving.
• Deliver exceptional hospitality by greeting and assisting guests, candidates, and visitors, ensuring a seamless and positive office experience.
• Respond promptly to any facility-related issues, coordinating with service providers and contractors for repairs, maintenance, and routine upkeep while ensuring compliance with all relevant regulations.
• Build and maintain strong relationships with external vendors, ensuring services and supplies meet quality standards and are delivered in a timely manner.
• Manage the ordering and restocking of snacks, beverages, and office supplies as needed.
• Maintain office security by following safety procedures and managing the issuance and tracking of access badges for new and current employees.
• Support workplace safety protocols, oversee emergency preparedness, and ensure the office is equipped to respond effectively to various situations.
• Assist with basic accounting tasks, including processing invoices and helping monitor the office budget.
• Manage all incoming and outgoing mail and packages, including sorting, distributing, and preparing shipments.
• Provide administrative support such as data entry, filing, photocopying, and scanning documents.
• Coordinate with vendors to offer in-office perks and employee amenities.
• Assist in planning and organizing onsite events such as happy hours, meetings, and other team gatherings.
• Support the Facilities team with special projects and additional tasks as needed.

Requirements

• 1-2 years experience as an Office Manager or in a similar role.
• Excellent verbal and written communication skills
• Strong aptitude for staying focused and organized in a fast-paced environment

• Superior multi-tasking and time-management abilities
• Reliable and detail-oriented, with a readiness to take on responsibilities 
• Solution-oriented mindset and flexibility to adapt to changing business needs

• Ability to work independently and prioritize a high volume of activities in a fast-paced and dynamic environment

• Excellent computer skills including Windows, Microsoft Office, Google Applications, JIRA, and Slack
• Work experience in high-tech and/or start-up environment preferred