Office Manager

Element has an opportunity for an Office Manager at our Extractables & Leachables (E&L) testing Center of Excellence in Bend, OR. The primary responsibilities of this position are to manage the administrative and accounting aspects of a cGMP-regulated testing laboratory under the direction of the General Manager.

You can learn more about the Bend OR lab here: EMT Bend Oregon Site Page

• Serve as a trusted partner and “right hand” to the General Manager, providing proactive support across administrative, financial, and operational activities.
• Manage day-to-day office operations, including purchasing, vendor relationships, supplies, facilities coordination, and administrative processes.
• Manage and support accounts payable and accounts receivable activities, ensuring transactions are accurate, timely, and properly documented.
• Prepare, organize, and maintain financial, operational, and management reports, records, and other business documentation with a high degree of accuracy.
• Anticipate needs, identify opportunities to improve processes, and independently take action to keep the organization running efficiently.
• Coordinate and communicate with employees, leadership, customers, vendors, and corporate partners, handling sensitive and time-critical matters with professionalism and discretion.
• Follow standard operation procedures (SOP) and work within the laboratory quality system (FDA GMP regulated environment).

• Demonstrated experience in office management, business administration, accounting, or a related role, ideally in a fast-paced professional or technical environment.
• Strong accounting skills and hands-on experience with accounts payable, accounts receivable, invoices, reconciliations, and financial recordkeeping.
• Exceptionally organized and detail-oriented, with the ability to manage multiple priorities, deadlines, and competing demands without losing accuracy.
• Excellent written and verbal communication skills, with judgment and professionalism to interact effectively with employees, leadership, customers, and external partners.
• Excellent skills in Microsoft Suite software including Excel, Word, PowerPoint, OneDrive, Teams and ERP systems such as D365, etc.; comfortable working with a variety of software platforms.
• Highly self-directed and resourceful; able to recognize what needs to be done, take initiative, and follow through with minimal direction.• Creative, analytical, and solutions-oriented, with the ability to identify problems, develop practical solutions, improve processes, and adapt to changing business needs while collaborating with stakeholders.
• Three to six years relevant experience; experience in GMP environment preferred.

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At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) 

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