The Role
Manage daily office operations, including workspace organization, supplies and inventory, external providers, shipments, deliveries, and Google Workspace administration. Support office setup, equipment shipping documentation, repairs, painting, and other growth-related projects. The role requires an organized, collaborative, hands-on team member comfortable balancing recurring administrative tasks with one-time initiatives.
Summary Generated by Built In
The role
As our first ever office manager, you'll work closely with the whole team to keep our daily operations running smoothly, while also taking on hands on projects as we grow.
Key responsibilities- Organizing and maintaining the office space day to day
- Supporting with event organisation (Catering, meeting room preparation etc.)
- Managing our supplies and inventory, including ordering and restocking
- Finding and coordinating external providers like cleaning companies and suppliers
- Supporting logistics tasks such as shipments and deliveries
- Taking on projects like office setup, ATA carnets for shipping equipment, or small repairs and painting
- Supporting our upcoming office move, contributing to layout and design decisions and setting up the space for a growing team.
We're open to 80–100% workload - tell us what works for you.
Requirements
- Prior experience or strong interest in an organizing role such as office management
- Knowledge of office and admin work, such as supply chain basics, inventory setup, and Google Suite
- A positive attitude and a can-do mindset
- A team player who works well with others
- Comfortable with a role where some tasks repeat every week and others are one time projects
- Fluent in both english and german is a must
- Able to work onsite in our office location
Bonus Points:
- Previous experience in office or event management
- Background (internship or previous work) in scaling companies, or robotics/ deeptech environments
- Comfortable with being hands-on when it comes to furniture assembly/disassembly
Please submit your application and CV in English.
Benefits
- Competitive compensation
- Enhanced pension plan
- Enhanced holiday & paid leave perks
- Central Zürich office with top-tier robotics testing facilities and infrastructure
- Energetic, collaborative culture with a bias for action and regular community events
Skills Required
- Prior experience or strong interest in office management or another organizing role
- Knowledge of office and administrative work, including supply chain basics and inventory setup
- Knowledge of Google Suite
- Positive attitude and can-do mindset
- Ability to work well with others as a team player
- Comfort with recurring weekly tasks and one-time projects
- Previous experience in office or event management
- Internship or previous work experience in scaling companies or robotics/deeptech environments
- Comfort with hands-on furniture assembly and disassembly
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The Company
What We Do
We at Flexion Robotics (flexion.ai) are a young company in Zurich working on the next generation of humanoid robot software to enable robots to perform useful tasks autonomously. We work dynamically and move fast. The team is still fairly small and every new employee at this stage will have significant ownership of their current project.
