Office Manager

As the Office Manager for Marqeta's Poland branch, your role will be pivotal in managing the office's requirements. You will be a proactive professional, trusted and respected for handling sensitive information and crucial relationships. 

This is a part time role performed from our Warsaw office 2 days per week.  We’d love for you to join us!

20 hours per week: 8 hours per day on Tuesday and Thursday in the office, 4 hours virtual (days/times to be agreed)

• Plan, manage, and execute a variety of events (offsites, team meetings, meals, parties, catering etc.) within a set budget.
• Oversee and manage all office operations and procedures including liaising with vendors, ordering supplies, coordinating inbound and outbound deliveries, managing stock levels.
• Manage the relationship between WeWork reception and our office, point of contact for any questions/issues relating to the office. Promote WeWork events to the team.
• Manage the office budget
• Liaise with the Workplace team to ensure continuity throughout Marqeta offices (ensuring policies and procedures are adhered to).
• Coordinate with the IT department on all office equipment and manage relationships with vendors and service providers.
• Provide general support to visitors.
• Ensure the fire and emergency plans are up to date and first aid kits are fully stocked.
• Address employees queries regarding office management issues (e.g. stationery, hardware, travel arrangements).
• Handle various projects as they arise, even unexpectedly.
• Participate in team meetings as required.
• Point of contact for Executive Team members when visiting the Warsaw office and liaise with their Executive Business Partners to help arrange their schedules.
• Support Staff Recruiter with onboarding (setting up access passes, office tours, new hire kits)

• An entrepreneurial mindset coupled with a strong work ethic.
• Self-motivation, excellent organization, and a proactive approach.
• Flexibility and comfort in a fast-paced, high-intensity, yet informal startup environment.
• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant.
• Knowledge of office administrator responsibilities, systems, and procedures.
• Experience with Google Suite and Slack.
• Ability to work independently and as part of a team
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind with an ability to suggest improvements.
• Fluency in English and Polish.

• Chloe Jennings, Chief of Staff - UK

• Agata Wojciechowska

• Application Submission
• Recruiter phone call
• Hiring manager video call
• Virtual “Onsite” consisting of 4-5, 45 min calls
• Offer

When determining salaries, we consider several factors including, but not limited to, skills, prior experience, and work location. The new-hire base salary range for this position, reflected in PLN,  is: 37,200 - 46,500. The bonus target for this position is 10 % of the applicable base salary, subject to the plan terms and meeting eligibility requirements. 

Along with monetary compensation, Marqeta offers

• Monthly stipend for your home office equipment and connectivity
• Annual development stipend to support your growth and development
• Pension Scheme (PPK) provided by Allianz
• In-office amenities including: drinks and snacks, wellness room, dedicated barista, community events onsite

Marqeta is on a mission to change the way money moves. We’re one of the earliest enablers of embedded finance, a market opportunity sized up in the trillions. Our card issuing platform provides unprecedented flexibility and control for companies to issue cards, authorize transactions, and manage payment operations in real time. Marqeta is powering the most well known brands in the new economy (Block, Cash App, Affirm, Instacart, Doordash, Uber, Walmart, etc). You don’t need to be a Payments expert to join the Marqeta Team, let us help you with that.  This is the opportunity of a lifetime to work with innovators around the world and unlock equitable financial access for all.

– Intentional Curiosity: We believe in asking the questions others shy away from. True progress comes from understanding today’s realities while challenging ourselves to do better and take on the status quo. 

– Thoughtful Responsibility: We believe that every interaction with our technology and platforms matters. Businesses and livelihoods rely on our work, so we strive for excellence and accountability every day with the highest standards for failsafe technology and compliance.

– Innovative Simplicity: We believe that simplicity is powerful, especially in innovation—making a tool work better or finishing that feature that makes everyone smile. Our customers face a lot of complexity. We’re not here to add more.

– Shared Success: We believe the measure of our success is the success of our employees, customers, and communities. From local businesses to big corporations, our impact goes deep and wide. And we’ve got the results to prove it.

– Passion to Thrive: We believe anyone with a better idea should be able to change the game for our company and our customers. We solve big problems for our customers and draw energy from that challenge and opportunity.

Equal Employment Opportunity, Accommodations and Privacy 

Marqeta is proud to be an equal opportunity employer that gives consideration to all qualified applicants regardless of race, ancestry, national  origin, color, Indigenous, citizenship, religion/creed, sex, sexual orientation, gender identity, gender expression marital status, family status, disability, veteran status, criminal histories consistent with legal requirements, or any other characteristic protected by applicable law. 

Our dedication to diversity and inclusion extends beyond the categories above. Review Marqeta’s ESG Report to see that dedication in action. Fostering an environment where everyone feels valued and respected creates a stronger and more innovative team at Marqeta. We celebrate the unique contributions of each individual and empower all members of our organization. Join us in building a company where diversity thrives and everyone can be their authentic selves.

If you require reasonable accommodation for the application process and beyond (including due to a disability), please submit this form and we will be more than happy to assist you. Marqeta will make reasonable accommodations for candidates when needed in accordance with applicable law. The Applicant and Candidate Privacy Notice applies to the personal data that you directly provide to us or that we collect during the application and candidate recruitment process.