Office Manager

Key Responsibilities

• Leading and supporting the evolution of the Hong Kong workspace strategy, aligned to Group principles, working closely with Ogier's Group Strategy & Premises Manager;
• Organising maintenance companies to keep the office clean and safe and ensure its appliances are in good working order;
• Managing office facilities to ensure they are safe, secure and legally compliant and ensure maintenance of office equipment;
• Maintaining clear records on suppliers, furniture and office expenses by managing invoices working closely with the finance department;
• Addressing employees' queries regarding office management issues;
• Overseeing and supporting other employees on the Operations team (receptionist, support team);
• Assisting in organising meetings and events in-house or off-site, activities, celebrations, visitor trips, and conferences.
• Supporting business continuity for the Hong Kong office in conjunction with IT, Risk and Management.
• Assisting in transportation and accommodation arrangements for inter-office visits.
• Working with the HR team to support employee onboarding and offboarding arrangements, such as workstation set up and locker/seating arrangements. 
• Providing support to other Asia offices (Singapore, Shanghai and Beijing) in respect of general office operations and providing necessary office supplies.
• Supporting Ogier's environmental sustainability policy by coordinating the HK office adherence to policy and provision of relevant data for sustainability reporting.
• Supporting the Local Practice Manager to run sustainability related projects and events.
• Support Ogier's CSR strategy and local charitable giving CSR Committee, encouraging employees to get involved and contribute to the local community.
• Assisting in coordinating ad hoc office projects 
  

Skills, Knowledge and Expertise

• 4-5 years' experience in a similar role;
• Maintain and develop a good relationship with internal and external clients; 
• Positive attitude, detail orientated, strong team player and solutions orientated;
• Excellent written and verbal communication skills;
• Excellent organisational and time management skills; and
• Ability to drive support and engagement among co-workers.

About
Ogier is committed to creating an inclusive and diverse workplace where everyone feels valued and respected. We’re committed to making our recruitment process inclusive and comfortable for everyone. We welcome applications from all backgrounds and communities, and we strive to ensure equitable opportunities for all candidates. If you need any reasonable adjustments at any stage in your recruitment journey with us, please let us know, we’ll be happy to work with you to ensure you have the best possible experience.Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.