Office Manager

Position Type: 

• Part-time (20 hours per week)

Essential Duties/Responsibilities:

• Serve as the primary front desk and visitor experience contact, including greeting guests, answering phones, assisting walk-ins, and directing inquiries.
• Maintain daily, weekly, monthly, and seasonal office operations including breakrooms, conference rooms, supply areas, lobby spaces, and general building appearance.
• Manage office and facility vendors including cleaning services, landscaping, HVAC, plumbing, pest control, window washing, snow removal, trash and recycling, water and soda delivery, and other contracted services.
• Coordinate and track building maintenance and repairs for two facilities, including interior and exterior needs.
• Oversee compliance-related facility requirements including backflow regulators, fire extinguisher inspections, and other required safety and building inspections.
• Manage office supply inventory and purchasing for the company, including food, snacks, paper goods, equipment, and general office materials while staying within established budgets.
• Research, recommend, and coordinate the purchase of furniture, equipment, appliances, and office services.
• Update the company asset tracking system, including tagging new assets, and disposals of equipment and furniture.
• Coordinate new-hire workstation setup in partnership with IT, including desk and chair assignments, drawer units, and asset updates.
• Schedule and conduct company tours and prepare tour gift bags and materials.
• Plan and execute company meetings, events, and celebrations, including venue coordination, food and beverage ordering, equipment setup, supplies, prizes, and on-site logistics.
• Manage employee recognition and culture initiatives including birthday recognition, company gifts (weddings and babies), and internal announcements.
• Communicate clearly with managers and employees regarding office procedures, facilities updates, and operational notices.
• Field and resolve employee concerns related to workspace needs, facilities issues, and general office operations.
• Maintain consistent standards for order, cleanliness, signage, phone lists, and shared spaces.
• Support leadership and departments with logistics, purchasing coordination, and operational problem solving.
• Maintain organized records for vendors, contracts, assets, and compliance documentation.

Education and/or Work Experience Requirements:

• High school diploma or equivalent required.
• Two or more years of experience in office management, administrative operations, facilities coordination, or a related role preferred.
• Experience coordinating vendors, purchasing, and basic facilities or building operations strongly preferred.
• Proficiency with standard office technology and software (email, shared drives, spreadsheets, messaging platforms, and ordering portals).
• Strong organizational skills and ability to manage multiple priorities in a fast-paced, interruption-driven environment.
• Demonstrated ability to communicate professionally with employees, managers, vendors, and visitors.

Physical Requirements:

• Ability to stand, walk, and move throughout multiple buildings for extended periods.
• Ability to lift, carry, and move supplies, boxes, and equipment up to approximately 40 pounds.
• Ability to bend, reach, and perform light cleaning or setup tasks such as restocking, decorating, and preparing meeting and event spaces.
• Ability to use a personal vehicle for local errands and purchasing as needed.