Office Manager Specialist

OXIO is the first NeoTelco. We are building the world’s largest, most accessible, and insightful Telecom network. Our platform empowers anyone to spin up their own carrier from a browser, scaling and supporting you as you scale your network to millions of users.

We ensure that users and devices are connected, and stay connected wherever they go: Cross-country, carrier, or cellular technology. We help them pay less for mobile data. This technology is provided through our Carrier-as-a-Service platform: BrandVNO, a fully customizable telecom service. In addition, we enable clients of our service to extract the value from telecom data - enriching their customer experience, business intelligence, and product understanding in the many markets in which we operate.

Overview of the position

For this position, OXIO is looking for a highly organized and proactive Office Manager Specialist to support day-to-day operations across office management, legal coordination, administrative HR operations, and finance support. This role will work closely with a senior HR leader, providing operational support rather than acting as an HR decision-maker. It is critical to ensuring smooth internal operations and a great employee experience.

Key Responsibilities

• Office Management:

  • Manage office logistics, supplies, vendors, and facilities

  • Ensure a well-functioning, organized, and welcoming office environment

  • Coordinate travel, events, and internal meetings

  • Oversee administrative processes and improve operational efficiency

• Legal & Compliance Admin Support:

  • Coordinate with internal legal counsel and internal stakeholders

  • Maintain and organize contracts, NDAs, and corporate documentation

  • Track key deadlines and compliance requirements
    

• HR Support (Operational Only)

  • Coordinate onboarding and offboarding processes (documentation, equipment, access)

  • Provide day-to-day administrative support to the HR function in partnership with the senior HR role

    • Note: This role does not act as an HR Business Partner or HR decision-maker. It focuses strictly on coordination and administrative support.

• Finance Support (Admin Support)

  • Assist with invoice processing, expense tracking, and vendor payments

  • Coordinate with the finance team on basic reporting and documentation

  • Support budget tracking for office-related expenses

Qualifications

• 5-10 years of experience in office management, operations, or administrative roles

• Strong organizational and multitasking skills

• Experience supporting multiple functions (HR, legal, finance) is a plus

• Excellent communication and problem-solving abilities

• High attention to detail and ability to handle confidential information

• Proficiency with common office and productivity tools

Nice to Have

• Experience in a startup or fast-paced environment

What Success Looks Like

• Smooth day-to-day office operations with minimal friction

• Seamless onboarding and offboarding experiences

• Well-organized documentation and processes across teams

• Strong internal support that enables teams to focus on their core work

Benefits

• Be a sub-100 team member at a fast growing start-up

• Have a big impact relative to a small role in larger tech organization

• Mentorship and improvement opportunities

• Career path and growth in individual contributor (IC) tracks as well as management tracks

• Competitive healthcare benefits according to country

• Competitive compensation and a stock option incentive program to ensure long term alignment within the company

• International organization that enables you to work across boundaries, travel to different locations, and enjoy the dynamics of a rapidly growing startup