Veeam is the Data and AI Trust Company, specializing in helping organizations ensure their data and AI are fully understood, secured, and resilient to enable the acceleration of safe AI at scale. As the market leader in both data resilience and data security posture management, Veeam is built for the convergence of identity, data, security, and AI risk. Headquartered in Seattle with offices in more than 30 countries, Veeam protects over 550,000 customers worldwide, who trust Veeam to keep their businesses running. Join us as we go fearlessly forward together, growing, learning, and making a real impact for some of the world’s biggest brands.
JOB PURPOSE
The Office Manager is responsible for smooth and flawless operations and management of the Riyadh office. You are the go-to person working closely with management, employees, vendors, and more.
KEY RESPONSIBILITIES
- Controls office operations by greeting visitors and callers, handling their inquiries, and directing them to the appropriate persons, per their needs
- Ordering inventory, stocks and ensures enough stock of all critical and non-critical supplies
- Collect, sort, distribute and prepare mail and deliveries
- Responsible for visitor log book
- Fosters courtesy, helpfulness and teambuilding with internal team members
- Works with the building property management to ensure consistency relative to general maintenance of the office space
- Assists HR & Facilities Director on facilities matters/tasks as needed
- Coordinates with the Facilities Manager to track space occupancy
- Ensures the reception area and the meeting rooms are tidy and presentable
- Answering and directing incoming calls while responding to customers questions over the phone
- Processing invoices, sorting incoming and outgoing mail, keeping appointment calendars, and giving messages to staff and management in other parts of the building
- Giving instructions and ensuring excellent performance of day porters
- Ensures timely and correct submission of vendors invoice; maintain records of invoices received and sent for payment
- Assists in special projects with various organizational teams
- Organizes, plans, and manages various office events, meetings including special celebrations and training events as directed
- Assists in the updating of the company’s intranet site
COMPETENCIES
- Communication
- Adaptability
- Decision-Making
- Managing Work
- Quality Orientation
- Initiating Action
- Collaborating
- Technical/Professional Knowledge & Skills
- Customer Focus
- Applied Learning
JOB FIT
- Task Variety
- Continuous Learning
- Details Learning
- Practical Results
- Standardized Work
EXPERIENCE
- 1+ years of experience in office or facilities management
- Proficient in MS Office Suite
- Experience in office floor planning and space restacking/reconfiguration is a plus
- Friendly, enthusiastic and professional appearance and demeanor
- Demonstrates responsibility and accountability
- Great people skills and ability to deal with a high volume of visitors and employees
KNOWLEDGE
- Associate's degree preferred and/or equivalent years of experience
- Ability to demonstrate mature technical skills based judgment, initiative and critical thinking
- Ability to proactively manage local vendors
- Proficient in MS Office Suite
- Great organizational skills with attention to detail
- Ability to prioritize and multi-task with confidence
- Excellent communication skills
Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice.
The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.
By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice.
By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.
Skills Required
- 1+ years of experience in office or facilities management
- Proficient in MS Office Suite
- Experience in office floor planning and space reconfiguration
- Associate's degree preferred and/or equivalent experience
What We Do
Veeam provides a single platform for modernizing backup, accelerating hybrid cloud and securing data. Veeam has 400,000+ customers worldwide, including 82% of the Fortune 500 and 69% of the Global 2,000. Veeam’s 100% channel ecosystem includes global partners, as well as HPE, NetApp, Cisco and Lenovo as exclusive resellers, and boasts more than 35K transacting partners worldwide.
