SBG Technology Solutions, Inc. (SBG), a DSS, Inc. company, offers IT Governance, Systems Engineering, Enterprise Modernization, Artificial Intelligence, and Cyber Security innovation to federal and commercial clients nationwide. We are looking for a Project Manager to support the VA's governance objectives.
Overview
We are looking for a sharp, dependable, and highly organized Office Manager to provide essential administrative and operational support to our Executive Director and program leadership at our Groton, CT (NNRO) location. This is not a background role , you will be the operational heartbeat of the office, directly enabling senior leaders to focus on what matters most.
Conditions of Employment:
• Must be a US Citizen or Permanent Resident.• Must be able to pass a Federal background check
• Must be determined suitable for federal employment
• Active SECRET Clearance Required
The Office Manager will:
• As Office Manager, you'll own the day-to-day administrative function of a dynamic defense contracting office. Your responsibilities will include:
• Prepare, format, review, and route briefings, reports, and administrative products for senior leadership with minimal oversight
• Manage complex schedules, anticipate conflicts, and keep leadership ahead of every commitment
• Arrange travel and process authorizations and vouchers using the Defense Travel System (DTS)
• Monitor taskers, and action items to ensure nothing falls through the cracks
• Organize meetings, conferences, VTCs, and visitor activities across leadership levels
• Maintain organized filing systems and enforce document control procedures
• Exercise sound judgment and discretion when managing classified or sensitive administrative information
• Help new personnel navigate in-processing with professionalism and ease
• Coordinate supplies, equipment, and vendor relationships to ensure a well-functioning workspace
Security and Privacy Duties and Responsibilities
Individuals working for SBG Technology Solutions, Inc, a DSS, Inc. will be subject to security and privacy requirements as explained in HIPAA, FedRAMP, and NIST 800-53. Additionally, they are required to undergo specific FedRAMP training to ensure compliance with all associated controls and responsibilities in the day-to-day performance of their duties. Individuals working in departments that are considered to be in the high-risk category will be required to undergo advanced training based on their role and level of access. Individuals with access to modify data and the configuration baseline will require further training.
Qualifications
Required Skills:
• Demonstrated hands-on experience with the Defense Travel System (DTS) — travel authorizations and vouchers
• Proven track record supporting senior military, government, or corporate leaders with correspondence, reporting, and calendar management
• Excellent written communication skills with the ability to produce polished, senior-leader-ready products independently
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to maintain reliable in-person presence across two office locations (Groton, CT & Newport, RI)
• High degree of discretion and professional judgment in handling sensitive and classified information
• Active SECRET Security Clearance
Preferred Skills:
• Prior experience supporting NAVSEA, submarine programs, NNRO, or other Navy organizations
• Familiarity with SharePoint and government administrative platforms
• Experience supporting geographically dispersed teams across multiple office locations
• Additional applicable certifications, licenses, or training
Education:
-
Bachelor's degree in Business Administration, Management, or related field (relevant experience considered
Years of experience in a similar role:
-
Required: 5+ years of experience in a similar administrative or office management role
-
Preferred: 10+ years of experience in a similar role
Physical Demands:
Standing
10% per day
Sitting
60% per day
Walking
5% per day
Stooping
0% per day
Lifting
- If traveling, ability to lift up to 50 lbs. unassisted (luggage, laptop etc.)
- Up to 15 lbs. unassisted, several times a day (laptop, office equipment, office supplies, etc.)
Computer Work
100% per day
Telephone Work
60% per day
Reading
100% per day
Other, please specify
- Travel unassisted less up to 10% per year, via common carrier
SBGTS, Inc. is an Equal Opportunity Employer
If you need an accommodation seeking employment with SBGTS, Inc., please email [email protected] or call (561) 284-7333. Accommodations are made on a case-by-case basis.
Skills Required
- Must be a US Citizen or Permanent Resident
- Able to pass a Federal background check and be determined suitable for federal employment
- Active SECRET Security Clearance
- 5+ years of experience in a similar administrative or office management role
- Hands-on experience with the Defense Travel System (DTS) for travel authorizations and vouchers
- Proven experience supporting senior military, government, or corporate leaders with correspondence, reporting, and calendar management
- Excellent written communication skills; able to produce senior-leader-ready products independently
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to maintain reliable in-person presence across two office locations (Groton, CT & Newport, RI)
- High degree of discretion and professional judgment handling sensitive and classified information
- Bachelor's degree in Business Administration, Management, or related field (relevant experience considered)
- Familiarity with FedRAMP, NIST 800-53, and HIPAA-related security/privacy requirements and training
- Ability to travel unassisted up to ~10% per year and lift up to 50 lbs when traveling
- Prior experience supporting NAVSEA, submarine programs, NNRO, or other Navy organizations
- Familiarity with SharePoint and government administrative platforms
- Experience supporting geographically dispersed teams across multiple office locations
- Additional applicable certifications, licenses, or training
What We Do
With over 30 years of experience, DSS knows what works. We are a health information software development and systems integration company, providing services and solutions used daily by thousands of clinicians and administrative staff nationwide, in the public and private sectors. Our employees and partners include many highly qualified clinicians and Veterans, who work closely with customers every step of the way. We remain current with changing regulatory requirements and implement enhanced business processes to support clinical, financial, logistical and administrative objectives that lead to better outcomes across the continuum of care. With intimate knowledge of healthcare regulations, workflows, and system intricacies, DSS provides the expertise to improve patient care, revenue cycles, compliance with regulations, and technology and system interoperability. DSS is one of the nation’s leading healthcare IT vendors, recognized for the fourth consecutive year in 2018 as a Healthcare Informatics 100 company.
