Office Manager I

Centerstone is among the nation’s leading nonprofit behavioral health systems with thousands of employees dedicated to delivering care that changes people’s lives. A dynamic, well-established organization, we offer rewarding opportunities to serve all ages in a variety of settings. Come talk to us about joining the Centerstone team!

Centerstone, a trauma-informed organization, endorses an organizational culture built on understanding, recognizing and responding to those affected by trauma to strengthen resilience for our clients, staff and community. Come talk to us about joining the Centerstone team!

JOB DESCRIPTION:

SUMMARY OF POSITION

Provide reception, record keeping, filing, typing, purchase requisitions and information processing necessary for the administrative functioning of the programs located at this facility as directed by the Area Manager.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Supervision of the Support Staff assigned to their site.                                                         
• Assist in management of schedules of the clinical staff in order to ensure client needs are met.                                         
• Coordination of special projects                                                     
• Coordinate care and maintenance of building including plan for use of space to best meet program needs, smoking areas, parking, etc.                                               
• As assigned by Area Manager, attends agency and staff meeting disseminating information obtained.                                          
• Reviews or completes Purchase Requisition forms ensuring proper coding and approval guidelines are completed.                                                
• Assures quantitative compliance of medical records as established by the QI/UM standards.                                            
• Monitors non-clinical purchases to ensure office supplies are on hand, using sound purchasing decisions.                                                     
• Complete and submit monthly reports by deadlines assigned.                                               
• Assures switchboards are answered by 7:50 a.m.                                                     
• Assures all facility licensure requirements are met as evidenced by Plan of Compliance                                                  
• Assures facility requirements are met as evidenced by Site Evaluation Tool.                                           
• Ensures daily activities are entered and marked complete by the end of business each day for yourself and your staff.                                                 

KNOWLEDGE, SKILLS & ABILITIES

QUALIFICATIONS

Education Level              

Years of Experience       

Proficient typing/data entry skills; good command of the English Grammar and spelling with good proof reading skills.

Certification/Licensure 

PHYSICAL REQUIREMENTS

Standing – 10%

Sitting – 90%

Squatting – Occasional

Kneeling – Occasional

Bending – Occasional

Driving – Occasional

Lifting – Occasional

DISCLAIMER

The duties and responsibilities described in this document are not a comprehensive list and additional tasks may be assigned to the employee from time to time, or the scope of the job may change as necessitated by business demands.

Time Type:

Pay Range:

Delivering care that changes people's lives starts with our employees. Below are just some of the great benefits Centerstone employees enjoy:

• Medical, dental, and vision health coverage

• Flexible Spending and Health Savings Accounts

• 403b retirement plan with company match

• Paid time off and ten paid holidays

• AD&D Insurance, Life Insurance, and Long Term Disability (company paid)

• Employee Resource Groups

• Continuing education opportunities

• Employee Assistance Program

Centerstone is an equal opportunity employer. Employment at Centerstone is based solely on a person's merit and qualifications directly related to professional competence. We treat all clients and colleagues with dignity and respect.

At Centerstone, we use our values as a guide for what we do. Respect, Expertise, Integrity and Empowerment are at the heart of every interaction at Centerstone, and particularly rooted in our Culture.

Our approach to culture is to create an environment that encourages, supports and celebrates the voices and experiences of our employees. We are committed to a culture of empowerment, respect, integrity and expertise that powers our innovation and connects us to each other, our clients and the communities we serve.

Centerstone is also committed to a strong culture of quality and safety, celebrating role-models who champion best practices for quality, clinical risk, and patient safety.