The Office Manager / Human Resources & Recruiting Administrator will oversee the day-to-day operations of PGTEK’s corporate office in Ashburn, VA, while providing administrative support across Human Resources and Recruiting functions.
This is a full-time, onsite, salaried position based in Ashburn, VA.
This role is ideal for a detail-oriented and motivated individual who is eager to grow their career at PGTEK while contributing to a collaborative and fast-paced environment.
Essential Duties and Responsibilities
Office Management
- Manage the daily operations of the corporate office to ensure a professional, organized, and efficient work environment.
- Order and maintain office supplies, equipment, and inventory.
- Serve as a point of contact for vendors, facilities coordination, and general office needs.
- Perform administrative duties, including document preparation, mail handling, and general clerical support.
Human Resources & Recruiting Administration
- Support employee onboarding processes, including new hire documentation, HRIS entry, and benefits enrollment coordination.
- Maintain accurate and confidential employee records in compliance with company policies and applicable regulations.
- Assist with background checks, employment verifications, and new hire file setup.
- Support employee separations, including processing terminations and required documentation.
- Assist with employee status changes, reporting, and HR data tracking.
- Respond to employee inquiries related to policies, benefits, and general HR matters.
- Support the administration of employee engagement and recognition programs.
- Assist with HR audits, reporting, compliance activities, and special projects.
- Maintain HR systems and ensure data accuracy (e.g., Paylocity or a similar HRIS).
- Maintain job postings and update requisition details across platforms.
- Support applicant tracking system (ATS) administration and candidate record management.
- Assist with candidate communications and status updates as directed.
- Prepare and format candidate materials for internal review.
- Coordinate recruiting logistics as needed; no direct interviewing responsibilities.
Requirements
- High school diploma required.
- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Knowledge, Skills, and Abilities
- Ability to handle sensitive employee information with a high level of discretion and confidentiality.
- Strong interpersonal and communication skills with a professional demeanor.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Sound judgment and problem-solving skills.
- Ability to work both independently and collaboratively.
- Adaptability in a fast-paced and evolving work environment.
Success Factors
- Highly organized with strong time-management skills.
- Reliable, dependable, and accountable.
- Demonstrates initiative and ownership of responsibilities.
- Positive, proactive attitude and willingness to support team needs.
- Maintains professionalism and confidentiality at all times.
- Flexible and able to adapt to changing priorities and business needs.
Compensation
This is a salaried position with an annual compensation range of $55,000–$65,000, based on experience and qualifications.
Benefits
Our comprehensive benefits package for full-time salaried employees is effective immediately upon the start date. Benefits include comprehensive PPO medical coverage with access to a Health Savings Account (HSA) option, a vision plan, and dental insurance with the base dental plan option paid for by PGTEK. Life Insurance, Short and Long-Term disability, and Critical Illness insurance have premiums covered. Additionally, PGTEK offers a matching 401(k) plan and a discount on pet insurance through ASPCA Pet Insurance. An Employee Assistance Program is available at no cost to all employees. PGTEK offers a generous amount of PTO and Holidays, and an Education Assistance Program is available after 12 months of employment.
ABOUT PGTEK:
PGTEK is a true consulting organization dedicated to helping clients achieve their business and technology objectives utilizing our decades of experience and business relationships. PGTEK invests in the educational advancements of our staff by providing the necessary resources to complete Professional and Business Certifications. Our company is our people, and we treat them like family.
EOE, including disability/veterans
Skills Required
- High school diploma
- Bachelor's degree in Human Resources, Business Administration, or related field
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience with HRIS (e.g., Paylocity) and maintaining HR systems
- Familiarity with Applicant Tracking Systems (ATS) and job posting maintenance
- Ability to handle sensitive employee information with discretion and confidentiality
- Strong interpersonal and communication skills
- Excellent organizational skills and attention to detail
- Ability to manage multiple priorities, meet deadlines, and work independently and collaboratively
What We Do
PGTEK is a technology solutions provider specializing in enterprise IT infrastructure, cloud computing, and cybersecurity, with a focus on supporting federal and defense sector clients.
