Office Manager & HR Admin

Job Title: Office Manager / HR Admin

Location: Tampa, FL (Westshore Area)
Job Type: Full-Time, Hybrid (4 days in office)
Reports To: VP, Human Capital

About Us

Crete Professionals Alliance is a dynamic and growing company that thrives on fostering an inclusive and innovative workplace. We are looking for a detail-oriented, proactive, and versatile professional to join our team as a Office Manager / HR Admin. This multi-faceted role will involve overseeing office operations, assisting with HR functions, and assisting recruitment efforts for internal roles to ensure we attract top talent and maintain an efficient, productive work environment.

Position Overview

The Office Manager / HR Admin will be responsible for managing day-to-day office operations, supporting HR administrative functions, and assisting with recruiting efforts. The ideal candidate will be organized, adaptable, and possess strong interpersonal and communication skills to coordinate across various teams and departments.

Key Responsibilities

Office Management:

• Oversee the daily operations of the office, ensuring a clean, safe, and efficient work environment.

• Manage office and kitchen supplies and inventory, and coordinate maintenance or repair services as needed.

• Organize and maintain office schedules, meetings, and events.

• Make reservations, coordinate meetings, lunches, and travel

• Open and distribute mail to the correct recipients

Human Resources Administration:

• Assist with filing and update of employee records, assisting the HR Generalist Team

• Backup for HR Inbox inquiries

• Update employee records, run reports, and assist the Human Capital Team

Recruiting and Talent Acquisition:

• Assist Sr. Director, Recruiting with internal resume review, schedule interviews, and ensure a positive candidate experience

• Procure new hire swag and coordinate with IT when sending equipment

• Assist with the onboarding process for new HQ employees, including distributing parking passes and key fobs

Skills & Qualifications

• Proven experience in office management, HR administration, and recruiting.

• Strong organizational and multitasking abilities.

• Excellent communication skills, both written and verbal.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HR software (e.g., UKG, ADP, BambooHR, etc.).

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Entry Level knowledge of employment laws and HR best practices.

• Self-motivated with the ability to work independently and as part of a team.

• Ability to thrive in a hybrid work environment and manage responsibilities across remote and in-office settings.

Education & Experience

• 3+ years of experience in office management and HR or recruiting roles.

• Certification in HR (e.g., SHRM-CP, PHR) is a plus.

We are excited to invite talented individuals to join our dynamic team! This position offers competitive pay at $60,000-$75,000, plus offers a performance bonus both commensurate with experience and qualifications. Hourly pay may vary depending on candidate qualifications and location.

In addition to a rewarding career, we provide a robust benefits package, including:

· Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health and dental)

· Company-Paid Life and Long-Term Disability Insurance

· Ancillary Benefits such as supplemental life insurance and short-term disability options

· Classic Safe Harbor 401(k) Plan with employer contributions

· Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning

We are committed to fostering a supportive and inclusive workplace where every team member can thrive. Apply today to be part of a company that values its people and their contributions!

Crete Professionals Alliance is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law.