Office Manager & Executive Support

At Botrista, we are revolutionizing beverage culture with intuitive, Nature-guided drink-making technology. By empowering restaurants and establishments to expand their menus without added complexity, we are driving growth and innovation at the touch of a button. Awarded as one of the Best California Startups in 2023, our solutions create a new industry category, applicable to any cuisine, demographic, and business. With rapid deployment of our machines nationwide, we are delivering extraordinary beverage experiences to customers everywhere.

We are seeking an Office Manager to join our San Francisco HQ in the Financial District. This is a full-time, onsite role, requiring presence in the office five days per week. You’ll take ownership of daily office operations, strengthen our office culture, and provide administrative support for our leadership team. Success in this role requires adaptability, organization, and a proactive approach to creating a welcoming and efficient workplace.

Responsibilities

Office Management

• Serve as the primary contact for office guests and vendors, including coordinating visitor access, greeting arrivals, and maintaining a professional front desk presence.
• Manage and maintain office facilities, including conference rooms, desk assignments, building access, and overall cleanliness.
• Oversee vendor relationships (cleaning, catering, security, maintenance) and coordinate repairs or services as needed.
• Manage snack, beverage, and office supply inventory, balancing employee experience with budget constraints.
• Handle incoming mail and package distribution.
• Process invoices and track office-related expenses.
• Organize office events, weekly meals, and celebrations to support culture and engagement.
• Share office announcements (new hires, events, closures) through Slack, email, or internal postings.
• Support onboarding and offboarding, including swag inventory and new hire setup.

Demo Cafe (DrinkBot) Support

• Partner with the Demo Operations Team to maintain the office demo café space, ensuring DrinkBot machines are clean, stocked, and ready for employees and clients.
• Coordinate catering for client demos and visits when needed.

Executive Support

• Provide calendar and administrative support for one to two executive leaders.

• 3+ years of experience in office management or administrative support.
• Strong knowledge of office systems, procedures, and administration best practices.
• Proficiency with Google Workspace and Slack.
• Experience with office equipment such as printers and scanners.
• Excellent time management, organization, and communication skills.
• Ability to prioritize tasks, manage multiple projects, and problem-solve independently.
• Comfortable lifting up to 25 lbs.
• Professional, welcoming demeanor with a collaborative mindset.
• Creative thinker with an eye for process improvements.
• Excitement to thrive in a people-facing role, creating a positive in-office experience.

• Fully company-paid Medical and 99% company-paid Dental and Vision Insurance
• 15 days Paid Time Off, 7 sick days, 14 holidays, Wellness Benefits, Cell Phone and Internet reimbursement, 401K
• Eligible for stock options
• Beautiful new San Francisco office
• Free beverages with our DrinkBot, snacks, and free lunches on Mondays and Wednesdays