Office Manager & Executive Assistant
Opportunity to grow your career with Kraft Heinz!
Flexible work arrangement
Collaborative and dynamic work environment
Kickstart Your Career with Kraft Heinz!
Do you want to join a dynamic team with a proven track record of internal growth and career advancement opportunities? We have an exciting permanent opportunity for an Office Manager & Executive Assistant to join our New Zealand team, based in Auckland.
The Company
The Kraft Heinz Company is one of the largest food and beverage companies in the world, with eight $1 billion+ brands and global sales of approximately $25 billion. Our brands are truly global, with products produced and marketed in over 40 countries. These beloved products include condiments and sauces, cheese and dairy, meals, meats, refreshment beverages, coffee, infant and nutrition products, and numerous other grocery products in a portfolio of more than 200 legacy and emerging brands.
Key position responsibilities include, but not limited to:
Executive Assistant to Managing Director of New Zealand including full diary management, organizing schedules, appointments, travel bookings, expenses, and administration support.
First point of contact for the company, providing general support to visitors
Primary Point of contact for maintenance, mailing, shipping, supplies, equipment, and bills
Setting up the office for key events and town halls
Manage changes to the office layout relating to newcomers and existing employees and logistics, such as but not limited to security passes, car park spaces, and lockers
Maintain meeting rooms and tidiness of the office
Sort and distribute incoming mail
Liaise with building management
Secondary Point of contact for maintenance, mailing, shipping, supplies, equipment, and bills
Maintain electronic database to ensure an accurate record of card holders.
Ensuring payment of invoices with a range of building suppliers and external vendors
Daily maintenance of kitchen and coffee machine including ordering of supplies, printer servicing, stationary orders, etc.
Support with inducting new starters by setting up security passes and ensuring they have a desk and chair
Help drive cultural activities through office diversity and volunteering events
Provide general administration support
Ad hoc support as required
Perform assigned tasks in accordance with all Kraft Heinz Food Safety, Environmental, Health and Safety, and Ethical and Human Resources policies, programs and goals.
What you'll bring:
Have prior experience in an office management or administration role
Proven ability to effectively manage a medium-to-large open plan office environment
Able to work under pressure in a fast-paced environment
Be willing to get involved and support the smooth running of the office
Able to build strong relationships with external and internal stakeholders at all levels
Have a problem solving, continuous improvement and can-do attitude
Be skilled in MS Office specifically, Outlook, Word, Excel and Powerpoint
Familiar with using internal and external systems (booking systems, expense systems, invoicing systems, vendor portals)
Benefits of working with us:
Hybrid Working – Flexibility around when and where you work
Parental Leave – paid time off for both primary AND secondary caregivers
Leave Options – volunteer leave and LiveWell leave programs to give you even more flexibility to plan your life and spend time on causes that matter
Great Place to Work certification in Australia and New Zealand
In House Training Programs
Corporate Discount Programs
Ready to make an Impact?
If you're passionate, eager to learn, and enjoy working in a team environment, please submit your application. We will be reviewing applications on a rolling basis and reserve the right to close our job advertisements early.
Location(s)Newmarket - Auckland
Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.
Skills Required
- Prior experience in office management or administration role
- Ability to manage a medium-to-large open plan office environment
- Skills in MS Office, specifically Outlook, Word, Excel, and Powerpoint
What We Do
The Kraft Heinz Company is one of the largest food and beverage companies in the world, with eight $1 billion+ brands and global sales of approximately $25 billion. We’re a globally trusted producer of high-quality, great-tasting, and nutritious foods for over 150 years.
.png)
